Accounting Lead - Regional Finance Partner

FILINVEST COMPANY: FILINVEST LAND, INC.

JOB SUMMARY: 
The Regional Finance Partner Lead is responsible for the following:
1. Initial review of the budget set-up and release and implement necessary control and monitoring measures to ensure that all
costs are properly charged to projects;
2. Ensure that all payments to HOAs/Condo Corps are properly validated and paid on time, and that any advances made are
duly billed and collected.
3. Perform finance functions before the turnover of assigned projects to the contracted property management office or its
HOA/Condo Corps for monitoring of and/or compliance with the required reportorial submission.
4. Check and review the consolidated project financial statements with supporting schedules, and regular reports are properly
conveyed/discussed to the region.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
A. Project Financial Statements

• Consolidation of the Financial Statements
  Review of the financial statements reports and required schedules prior to submission.
• Ensure that the required settlement and adjustments are done on/before the set time and inform all concerned departments on the agreed schedule to minimize settlement errors.
• Determine ways to improve the Financial Statement preparation process and accuracy based on the available system and data
  

B. Project Control & Monitoring

• Review costs and expenditures that are not within the approved budget and provide recommendations on the appropriate actions
  Review of the Cost per Area-sqm before submission to Corporate Accounting.
• Review all common costs and township costs to ensure that these are properly charged to the projects
• Review the project balances to ensure that the SAP Project Builder and the GL balances of the Project are reconciled.
• Ensure that all payables for Condominium Corporations (CCs) and Associations (HOAs) are being paid on/before the due date/s to avoid incurring penalties and arrears.
• Ensure that all FLI advances have been billed and properly sent to and acknowledged by respective CCs and HOAs. Aggressive collection must be in place.
• Regularly monitor and review the reconciliation of FLI AR (GL run) to CCs, HOAs, and other related parties, which includes completeness of valid attachments.
• To assist the head and concerned residential group with the required financial reports and related matters for project conveyance and HOA/CC turnover purposes.

C. Project Pre-Registration and Handling for HOA and Condo.Corps

• Assist Project Groups, Finance, and other concerned departments for the specified projects that need to be formed as HOA or Condo Corp.
• Perform finance functions especially on reportorial compliance (like submission of annual financial reports, tax filings, etc.) to applicable regulatory bodies (like DHSUD, SEC, LGU, BIR, etc.) for the assigned projects until such time that the projects are properly engaged/managed by the contracted property management office or HOA/Condo Corp

D. Project Budget Set-up and Release

• Initial review of the Project Set-up Form for new projects to be launched
  Review of the project costs before the posting of the entries
  Input the project costs in FREBAS.
• Ensure that all needed budgets are released within the prescribed SLA
  
  

• E. Others
  Introduce process improvements that will enhance efficient reporting.
  Assist the team with any special and other tasks that may be assigned from time to time