Logistics Lead

Job Summary

The SCM Lead – International oversees shipment of the goods ordered internationally and ensure safe delivery on a timely manner. Duties include high-level coordination (with foreign suppliers, service providers, pertinent government offices, canvassing team and delivery sites), support on monitoring of payments to the relevant service providers, create and recommend shipment strategies, and guarantee the compliance with international trade regulations, tariffs, and import/export laws.

Duties and Responsibilities

 

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

1.   DELIVERY / SHIPMENT

·        Ensure and oversee delivery in accordance to Agreed Delivery Date and/or purchase plan

·        Provide technical expertise on shipment of goods – both domestic and/or international

·        Monitor the status of deliveries and payment

·        Responsible on resolving delivery related-issues and concerns such as but not limited to damages

·        Ability to adjust to the needs of the department and end-users in getting items on site in a timely and cost efficient manner

·        Provide schedules, loading plans and resolution on logistics related issues and urgent matters

·        Assist in strategically planning, transportation, and customer services

·        Recommend options on routes and shipments

·        Able to identify different shipments and payment conditions in the domestic and international market

·        Able to identify the risks in the shipment strategies proposed to the group

·        Recommend consolidation strategies to the canvassing team

·        Liaise between internal and external clients on the status of the deliveries

·        Ensure all documentary requirements and licenses related to importation of business units are complete to be able to freely move items from both domestic and international sources

·        To be able to provide the company with additional savings through proper shipment, consolidation, and route optimization

·        Able to analyze past data/trends and be able to provide the company with recommendation for lesser cost

·        Logistics monitoring files shall be updated on timely manner and should be accurate at all times

 

2.   IMPORTATION

·        In-charge of coordination with broker, Bureau of Customs, foreign suppliers and forwarders

·        Processing of importation-related documents

·        Responsible in identifying regulated items

·        Consolidation of loading plans

·        Assessment of importation cost

·        Provide a risk assessment for all possible scenarios that may cause delay of deliveries, as well as suggestions / alternatives

·        Assessment and recommendation of the applicable insurance policies

 

3.   CANVASSING – SUPPORT

·        Ensures that all documents regarding the purchase order are received

·        Assist canvassers on resolving logistics-related issues

·        Compliance on the monitoring files related to buying/canvassing

 

4.   SUPPLIER BASE

·        To be able to maintain a healthy list of service providers to the group needs

·        Secure accreditation requirements from new vendors and endorse the same to the accreditation committee

·        Evaluates service providers for the purpose of determining their capability to serve the requirements

 

5.   PURCHASE PLAN

·        Participation in the conceptualization discussion of the end-users to determine the delivery feasibility of the requirements and provide suggestions / alternatives

 

6.   STRATEGIC PLANNING

·        Understanding the nature of the business / project

·        Taking part on special projects and business improvement initiatives for the team

·        Strategic Planning and Assessment of the Delivery process

 

7.   ADMINISTRATIVE

·        Ensure proper transmittal of documents

·        Coordinate meetings with supplier and canvassers

·        Keeping files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines

 

8.   COLLABORATION

·        Work closely with logistics and supply chain teams to align financial goals with operational objectives

·        Collaborate with other departments such as procurement, vendor, and end-user to ensure holistic financial management

·        Close coordination within and outside the organization for any document requirement and person in charge

·        Align with every team member in logistics the process and requirement in processing

 

9.   PAYMENTS – SUPPORT

·        Assist on the follow up of payments-related documents

 

10. ORGANIZATIONAL LEADERSHIP

·        Ensure team projects and deliverables are completed on time

·        Plan, organize, direct, manage, and evaluate the import logistics activities of the team being handled

·        Construct strategies and initiatives that are aligned with the overall direction of the department for the team being handled

·        Provide assistance to inquiries, complaints, and requests regarding to import activities

·        Supports and explains reasoning for decisions when appropriate

·        Sets clear work unit policies and procedures

·        Manages workflow and adjust when necessary

·        Perform and/or direct day to day administrative tasks

·        Maintain current technical skills and apply new knowledge to management tasks for the improvement of purchasing activities

·        Develop, streamline, and manage the policies, procedures, standards, and strategies in order to ensure process transparency, fairness, impartiality, and confidentiality

 

11. PERSONNEL MANAGEMENT

·        Coach and mentor employees and ensure that they achieve their KPAs, KPIs and development plans

·        Ensure that the team observes the HR policies in their daily activities 

·        Provides regular performance feedback, develops subordinates' skills, and encourages growth

·        Lead and inspire a team of professionals within the logistics function

·        Foster a collaborative and results-oriented team culture

 

Technical Competencies and Skills

Able to train, mentor and impart skills to subordinates, Proficient in MS Office Applications, Negotiate contracts with logistics suppliers, application of import permits

Education, Trainings and Licenses Required

Graduate of any 4-year degree business courses, supply chain, Preferably a Licensed Customs Broker