SCM Admin Associate - Hotel Procurement

Job Summary

Reporting to the Supply Chain Management head, managers and leads. SCM admin assistant/associate is responsible for ensuring that SCM Hospitality Department are provided with the necessary administrative support. The SCM admin assistant/associate will also receive tasks directly from personnel located within the Supply Chain Management team. The SCM admin assistant/associate is to ensure any conflicts that are preventing tasks being completed to the agreed timescales are brought to the attention of the line manager as soon as possible.

Duties and Responsibilities

·         Administration support to the Supply Chain Management Hospitality team.

 

·         Preparation, processing, routing and monitoring of project documents including review cycles towards other personnel or department.

 

·         Management of utility billings and supplies per project.

 

·         Responsible in documentation control and safekeeping of all projects assigned per region

 

·         Providing the required support to all SCM personnel that requires software access toward other department.

 

·         Management Process – Entering and managing works via the company software and procedures such as IFCA/SAP/SMS/Eproc/EAM Smartsheets.

 

·         Provides monitoring of Project billings and requests.

 

·         Coordination towards other department for any needed project requirement.

 

·         Assist contractors/suppliers of the needed requirements for payment and other concerns.

 

 ·         Preparation or travel related documents and vehicle request of site head, managers and site personnel

Technical Competencies and Skills

• Experience of administration duties, • Strong computer literacy, knowledge of Microsoft Office packages

Education, Trainings and Licenses Required

*Graduate of any 4 year course, With 2-3 years of experience in Admin works