Warehouse Associate- Cebu

The SCM–Warehouse Associate (Hospitality) assist your immediate superior, the SCM - Warehouse Lead, in all aspects of project site warehousing management operations, This includes receiving of incoming local and offshore material deliveries, ensuring the proper storage of materials with labels and tags, updating of material inventory in a timely manner, provide materials inspection receiving reports, material issuance, assist monthly cycle counts, and performing year-end physical inventory. The role also ensures the protection of materials—especially those stored in the yard—and manage logistical operations and the local procurement of materials as needed. Additionally, provide PM/CM with a daily list of materials received and a weekly inventory report.       

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
RECEIVING OF MATERIALS
Responsible for the receiving of materials deliveries from both local and offshore suppliers. Prior to the delivery schedule, make sure that you have copies of the Purchase Order and Packing List, as reference, to ensure that the delivered materials in accordance with the approved description, specification and quantity. Conduct a physical count and check the quality of the materials, both visually and physically, together with QA/QC, under the supervision of the CM/PM. For any materials with quantity discrepancies or quality issues, immediately report them to your immediate superior, who will be responsible for elevating the issue and taking an action to resolve it promptly.
MATERIALS INSPECTION RECEIVING REPORT
Prepare Materials Inspection Receiving Report (MIRR) within 2 to 5 days and attach all necessary documents, such as the Purchase Order, Delivery Receipt, Certificate of Compliance, Mill Certificate, detailed Packing List as reference photos taken before and after opening the crates and boxes, and photos of the drivers license and the delivery truck showing the plate number. Ensure that the MIRR are signed, checked by SCM - Warehouse Lead, QA/QC, and approved by the PM/CM.
MATERIALS ISSUANCE
Ensure that end users provide an approved material issuance slip (MIS) containing a complete description, specifications, material code, and signatures of the authorized signatories.
Prepared by the end-users authorized representative, checked by the SPI Warehouse Lead and QA/QC, and approved by the SPI PM/CM or the SCM Warehouse Manager.

MATERIALS STORAGE
Ensure that all received materials are stored on their designated storage racks with proper labeling and tagging to maintain the efficiency of the inventory management system. Those materials stored in the lay-down yard, ensure that with the proper protection.
Coordinate with the PM/CM regarding sample and mock-up materials to determine whether they are approved or disapproved, and ensure they are properly labeled, tagged based on their status, as well as segregated for proper identification.
Segregate defective materials and place them in the designated scrap area.
INVENTORY REPORT
Conduct monthly cycle counts to validate accuracy and maintain the efficiency of the inventory management system.
Provide a copy of the weekly inventory report to the PM/CM to support their execution plan for their activities.
Conduct a year-end inventory to ensure transparency and compliance with warehousing procedures and company policies and regulations.
Provide a daily list of received materials to keep the PM/CM informed of deliveries.

STOCK LEVEL
Monitor stock levels and replenish items when their balance reaches 20% of the total stock, if applicable.
Provide an updated inventory report to the PM/CM to help them determine whether they need to request additional materials to meet future requirements.

EXCESS AND SCRAP MATERIALS MANAGEMENT
Provide an inventory report of the excess materials and coordinate with the PM for their review and approval to ensure that these materials are no longer needed at the project site. A copy of the report should also be given to the PCM and Design Departments for reconsideration in future projects, allowing the materials to be reused and wastage avoided.
Store scrap materials by classification in a safe, protected area to comply with safety standards and maintain warehouse organization.
Provide an inventory list of excess materials to the design team for reconsideration in the design and reuse, in order to avoid material wastage.
The disposal of scrap materials must be documented using the Materials Disposal Form, which should include photos of the scrap and its estimated weight. The form must be approved by QA/QC, the Project Manager (PM), the SCM Warehouse Manager, and the SCM Head. Once approved, it shall be submitted to the SCM Buyer handling the account to facilitate the bidding process and award the contract to the highest bidder.

LOGISTICS MANAGEMENT
Responsible for logistical activities for both incoming and outgoing deliveries, including the pickup and dispatch of materials to and from the airport.
Responsible for urgent local procurement of materials as required.
PERFORMED OTHER DUTIES AND RESPONSIBILITIES AS REQUIRED FROM TIME TO TIME.
Performed other tasks as required.
Required to work during weekends and holidays, when necessary, due to the project site's urgent needs.