Job Openings Accounting Assistant - FDC, ProPlus

About the job Accounting Assistant - FDC, ProPlus

Job Summary

The Accounts Payable Assistant is directly responsible for processing requests for payment and cash advances. Duties include receiving and checking the RFP package, ensuring that all payments are authorized, properly approved, and duly supported, as well as keeping track of all CVs and maintaining historical records.

Duties and Responsibilities

ACCOUNTS PAYABLE (DISBURSEMENTS)

•        Receive and validate the RFP to ensure the completeness of the documents.

•        Ensure proper charging, valid documentation within standard rates, and that all taxes are properly recorded.

•        Prepare a vendor ledger to ensure accomplishments are tallied to their billing and to monitor the progress of billings (if applicable)

•        Prepare the necessary journal vouchers and debit notes, cash allocation and billing charges

•        Prepare payment entries and 2307

•        Prepare adjusting entries for payment cancellation, telegraphic adjustments and necessary adjusting entries including floating transactions in the system

•        Prepare monitoring to track all payments processed

•        Enroll EWBC request for Esettle

PERSONNEL MANAGEMENT 

•        Ensure to achieve OKR and development plans

•        Ensure that the team observes the HR policies in their daily activities

PAYABLES REPORTS

•        Prepare the monthly output for OKR with a schedule and summary

•        Prepare and submit reports for Sapphire, Intercompany, SOA-due to from processed by payables, funding, CWT, CGT forms and ect

•        Prepare reports requested by other groups or vendors.

•        Ensure complete payment details and tracking dates in Smartsheet payable monitoring, including the attachments


FILE MAINTENANCE

•        Ensure documents are properly filed and observe weekly filing

•        Keeping the workplace clean

•        CV vouching in preparation for archiving the documents

•        Participate in the spring cleaning of payables files 

OTHER TASKS

•        Provide prompt and courteous replies to queries from internal and external customers to maintain good customer service.

•        Perform other functions that may be assigned by the controller in order to accomplish the needed task

Technical Competencies and Skills

strong attention to detail and accuracy, team collaboration and interpersonal skills, adaptability in a fast-paced work environment, customer service mindset, ability to follow policies and procedures, organizational and multi-tasking skills, effective verbal and written communication, proficient in microsoft tools

Education, Trainings and Licenses Required

Bachelor of Science in Accountancy

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