Operations Assistant - RFP and Liquidation

Job Summary

Registrations Associate supports the Registration Team Lead by performing; 1) accurate preparation of compliance necessary to process and clearing of MC/CA liquidations to replenish the funds on time purposes of title transfer and 2) reviews of billings for payment to service providers on time. The specialist expects it to send a daily productivity report to his/her team leader regularly giving feedback about the process, issues, and concerns in relation to liquidation prior to title transfer.

Duties and Responsibilities

PRIMARY

·       -Reviews the documents for liquidation template, ensures the accuracy of RD receipts match with amount of Manager’s Check or Cash Voucher, prepares summary list and route the liquidations template to signatories and endorses the latter to Accounting for posting and clearing for eventual funds replenishment.

·      - Reviews the documents for liquidation template, ensures the accuracy of Real Property Taxes payments match with amount of Manager’s Check or Cash Voucher, prepares summary list and route the liquidations template to signatories and endorses the latter to Accounting for posting and clearing for eventual funds replenishment.

·       -Reviews the Manager’s Check for redeposit /cancellation, ensures the Manger’s Check for RD and RPT secured Manager’s Check are indeed for cancellation/replacement, prepares summary list and route the liquidations template to signatories and endorses the latter to Accounting for posting and clearing for eventual funds replenishment.

·       -Reviews the Statement of Accounts and its supporting documents for payment, prepares a request for payment, routes the request for payment to signatories and endorses the signed request for payment to Accounting for payment within the agreed turnaround time.

·       -Monitors the request for payment to Accounting until payment to service providers.

·      - Performs other administrative/clerical tasks being assigned by Team Lead from time to time.

SECONDARY

·      - Sends daily productivity report to team leader at the end of the day.

·      -Works closely with Registration Team Lead to ensure the Department’s targets are met, learn new processes/policies, and technology/system.

·      -Regularly gives feedback to team leader with regards to the process, issues and concerns encountered.

Technical Competencies and Skills

• Excellent attention to details., • Person with integrity, • Willingness to learn., • Able to work with minimum supervision., • Ability to work under pressure., • Has a high sense of responsibility

Education, Trainings and Licenses Required

Bachelor’s Degree in any 4-year course