Accounting Assistant (Accounts Payable)

FILINVEST HOSPITALITY: TIMBERLAND HIGHLANDS RESORT

POSITION SUMMARY

In accordance with the policies, procedure and standards of Chroma Hospitality Inc. and Timberland Highlands Resort, Rizal, and under the supervision of the Chief Accountant, the Accounting Assistant (Accounts Payable) provides timely and accurate output. Efficient control of processing invoices and paying of bills. Analyze expenses, available credit term & discounts. Assists with Income Audit and maintains close relationship with suppliers to ensure seamless transactions.

SCOPE AND RESPONSIBILITIES

ACCOUNTS PAYABLE DUTIES AND RESPONSIBILITIES

1. Receive and verify invoices and requisitions for goods and services
2. Verify that transactions comply with financial policies and procedures
3. Prepare batches of invoices for data entry
4. Data enter invoices for payment processing
5. Manage the weekly cheque run
6. Prepare vendor cheques in the log book
7. Maintain the general ledger
8. Maintain updated vendor files and file numbers
9. Print monthly aging report of accounts payable
10. Accrual and Prepaid accounts recorded base on month
11. Ensure the confidentiality and security of all financial and suppliers file

INCOME AUDIT

1. Ascertain that all daily revenues have been received by the resort and properly recorded.
2. Audit daily Rooms, Food & Beverage and Other Operating Departments Revenue summaries and their supporting transaction reports of the Night Audit Process.
3. Check daily revenue against supporting documents such as guest folio, vouchers, and guarantee letters / authorization letters.
4. Review all House Use, Complimentary Rooms and F&B, Entertainment and Officers check that they are signed and authorized.

OTHER DUTIES

1. COMPANY POLICIES and PROCEDURES: Adheres to the provisions outlined in the Employee Handbook, Disciplinary Code and Rules and Regulations.
2. ATTENDANCE: Adheres to the set procedures for attendance and timekeeping.
3. COMMUNICATIONS: Attends meetings and briefings within or outside the resort premises, as required.
4. GUEST RELATIONS: As assigned and at all opportunities, assists guests directly and indirectly to resolve problems and provide them with a delightful staying experience in the resort.
5. LOST and FOUND: Fully aware of and comply with Lost and Found procedures.
6. EMERGENCY RESPONSE: Possesses full knowledge of emergency procedures and ensures all staff are always aware of said procedures.
7. EQUIPMENT CARE: Ensures proper equipment care and maintenance in the assignment area.
8. GROOMING and HYGIENE: Adheres to specified hygiene and personal appearance standards of the resort.
9. TRAINING and EMPLOYEE ACTIVITIES: Attends scheduled training and participates in company-initiated employee activities.
10. GUIDING PRINCIPLES: Practices the Guiding Principles in day-to-day interaction.
11. Performs such other functions as may be delegated by management from time to time.

GENERAL RESPONSIBILITIES

1. Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance.
2. Performs all duties and responsibilities in a timely and efficient manner in accordance with established Resort policies and procedures to achieve the overall objectives of this position.
3. Prepares reports as necessary to develop a more informative database for improved Management decision-making and critical evaluation of work activities.
4. Maintains a favorable working relationship with all other Resort employees to foster and promote a cooperative and harmonious working climate.
5. At all times, projects a favorable image of Timberland Highlands Resort to the public.
6. Performs any other duties and tasks that may be assigned by immediate superiors from time to time.

COMPETENCIES AND SKILLS REQUIRED

• Basic English
• Trustworthy
• Honest/Flexible
• Can deal with different people
• Keen in details w/ good interpersonal skills
• Deadline & goal oriented/self-motivated
• Ability to handle multiple tasks successfully
• Willing to work overtime & under pressure
• Integrity and confidentiality of Resort database