Executive Assistant

Job Summary

The Executive Assistant (EA) serves as a strategic partner to the President and CEO, providing high-level administrative, operational, and coordination support to ensure the executive office runs efficiently. The role requires exceptional organizational and communication skills, discretion, and the ability to manage multiple priorities in a dynamic environment—particularly within the context of a fast-paced power and energy company. The EA also liaises with senior leaders, government agencies, as needed and external stakeholders on behalf of the CEO.

Duties and Responsibilities

50% Executive Support and Calendar Management

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Screen, prioritize, and prepare responses to communications and requests for the CEO.
• Ensure the CEO is well-prepared for meetings, presentations, and speaking engagements.
• Organize and support executive-level meetings, board sessions, investor engagements, and government-facing events.

 30% Travel and Logistics Management

• Coordinate local and international travel, hotel bookings, itinerary planning, and logistical requirements.
• Prepare travel briefings and ensure seamless execution of engagements.
• Process travel-related reimbursements and documentation.
  

20% Special Projects and Assignments

• Assist the CEO with high-priority activities and sensitive matters.
• Maintain confidentiality and professionalism at all times.

Perform other duties that may be assigned from time to time.

Technical Competencies and Skills

Executive Support & Prioritization, Meeting & Event Coordination, Stakeholder Management, Document Management & Governance, Digital Tools

Education, Trainings and Licenses Required

Bachelor's degree in Business Administration, Management, Communications, At least 3-5 years of experience supporting C-level executives, Strong command of professional written and spoken English and Filipino, interpersonal skills, organizational skills, problem-solving skills, Ability to maintain discretion and handle sensitive information with the highest degree of integrity