Admin Assistant and Cashier - Brentville

Job Summary

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move-in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners.

Duties and Responsibilities

DESCRIPTION OF FUNCTIONS:
KEY ACCOUNTABILITY 1 - Handle Administrative Requirements (45%)

• Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.
• Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.
• Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
• File, safekeep and update all records of the Property Management Office. Including the following:
  • Update on Meralco transfer of account name.
  • Inventory of parking, 201 and Masterlist.
• Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.
• Act as coordinator of the day-to-day operation of Admin Office and community events.
• Implementation of account disconnection to unit owners.
• Immediately inform/report any incidents related to tasks.

KEY ACCOUNTABILITY 2 - Handling Cashiering Requirements (45%)

• On-time and complete processing and submission of Daily Collection Reports (DCR) and complete monitoring of PDCs
• Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.
• Coordinates with Building Engineer for water bill concerns.

KEY ACCOUNTABILITY 3 – Other task (10%)

• If the Project is under Filinvest Board: update turn-over online of Filinvest.

Technical Competencies and Skills

Computer literate and proficient in MS Office Applications (Word / Excel / Powerpoint / Outlook), Good interpersonal communication skills, Good customer service

Education, Trainings and Licenses Required

Bachelor of Science Major in Management and other Business related course