Backroom Support Assistant

Job Summary

The Backroom Support Assistant is responsible for ensuring accurate preparation, issuance, and maintenance of financial and regulatory documents—most notably invoices, Official Receipts, and other required documentation for compliance. This role supports the billing and collection team by helping gather, verify, and organize necessary information, maintaining record-keeping systems, and assisting with tax filings and audits. The ideal candidate is detail-oriented, reliable, and understands or is willing to learn the documentary and regulatory requirement compliance.

Duties and Responsibilities

Invoicing & Receipt Documentation

·       Prepare and issue manual invoices, manual official receipts (ORs) and/or convert existing ORs to invoices as required by new regulations.

·       Ensure that all invoices/ORs have the correct information (e.g. business name, address, tax identification number, date, description of goods or services, amount, VAT if applicable, serial numbers, etc.).

·       Maintain register / logbook of all issued invoices and ORs; track their serial numbers, usage, unused stock.

·       Assist in completing documents required for compliance

·       Support in conversion or stamping of ORs to invoices if mandated (or ensure supplementary documentation where required).

·       Ensure all required supporting documents are collected, organized, and ready for BIR submission or audit

 

Record Keeping & Filing

·       Maintain physical and/or digital filing system for all documents (invoices, receipts, contracts, BIR forms, etc.), ensuring easy retrieval

·       Archive all relevant documents in accordance with company policy and regulatory requirements.

 

OTHER FUNCTIONS

·       Assist with other backroom financial support tasks as needed (data entry, discrepancies resolution).

·       Help maintain or update templates, systems or procedures for documenting or processing invoices/ORs.

·       Ensure confidentiality, compliance, and proper handling of sensitive financial data.

Perform other assigned functions as needed.

Technical Competencies and Skills

Skills: Strong attention to detail and high level of accuracy. Good organizational skills., Knowledge: Ability to manage physical and digital document filing., Abilities: Reliable, trustworthy

Education, Trainings and Licenses Required

Senior High School and above