Operations Assistant - Registration Docketing

Job Title: Operations Assistant - Registration Docketing

Employment Status: 6-Months Project-based

Job Summary

Registrations Associate supports the Registration Team Lead by performing; 

1) accurate preparation of documentary requirements necessary to process the Certificate Authorizing Registration, Transfer Certificate of Title and Tax Declaration and 

2) Endorsed accounts on-time to OS Management Team that are qualifies for title processing. It is expected from the specialist to sends daily productivity report to his/her team lead, regularly gives feedback with regards to the process, issues and concerns in relation to title transfer.

Duties and Responsibilities

• Handle documentation and processing of registration dockets.
• Maintain familiarity with BIR and Registry of Deeds (RD) procedures, including payments, taxes, and relevant filings.
• Knowledgeable in CAR and Title processing.
• Handle annotation and cancellation of annotations.
• Work with Pag-IBIG accounts and related processes.
• Liaise with internal teams and external parties as needed.



A.

1. Prepares the documents/folders (based on the approved checklist of documentary requirements), ensures the accuracy of dockets, endorses dockets for Bureau of Internal Revenue/Registry of Deeds/Assessor's Office filing and liaises with representative of service provider, monitors the release of Certificate Authorizing Registration, Transfer Certificate of Title (TCT) and Tax Declaration.

2. Ensures that docketing of accounts qualified for title transfers are docketed and endorsed on-time to our OS Management Team for processing.

3. Monitors all accounts under Pre-RD docketing stage and ensures that accounts are being processed.

4. Monitors all accounts returned by RD for FLI & Buyer's compliance and do necessary actions to resolved issues.

5. Ensures that Pre-RD docketing monitoring and TPPTS movement is updated very timely.

6. Performs other administrative/clerical tasks being assigned by Team Lead from time to time.

 

B.

1. Sends daily productivity report to team lead every end of the day.

2. Works closely with Registration Team Lead to ensure the Department's target are met, learn new processes/policies, and technology/system.

3. Regularly gives feedback to team lead with regards to the process, issues and concerns encountered.

Qualifications:

• College graduate
• 1–2 years of relevant experience in docketing and registration.
• Preferably residing in Davao City for accessibility.
• Highly organized with strong attention to detail.
• No medical conditions (e.g., asthma) that may affect handling of papers/files.
• office-based; no fieldwork required.

Technical Competencies and Skills

Computer literate