Job Openings SCM Manager - CSA

About the job SCM Manager - CSA

Job Summary

The SCM Manager – Hotel Procurement oversees the procurement requirements of the entire Supply Chain Management team. He/She is responsible for monitoring the processing of OSM – Hotel Purchase Requests and Purchase Orders on a regular basis. Tasks include evaluating the OSM – Hotel Purchase Requests and Purchase Orders on a regular basis, developing and executing implementation strategies for all projects/business units, assisting in negotiation strategies, providing optimal level of customer service, preparing reports to identify cost cutting initiatives, and monitoring of delivery and facilitating the processing of payments. He/She is responsible for monitoring, updating, and reporting the actions of his/her own group to the SCM Head. He/She is responsible in ensuring that related activities are carried out in accordance to the company policies, procedures, and strategy.

Duties and Responsibilities

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

  1. PURCHASE PLAN
    • Coordination with the end-users regarding the schedule of requirements and identify the needed items
    • Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements and provide suggestions / alternatives
    • Generating inputs and strategizing purchase plan for project requirements
  2. PR/PO PROCESSING
    • Manage Procurement milestones per project
    • Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA
    • Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company
    • Prepare RFQ and send to accredited suppliers who are capable of providing the items required
    • Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and quotations. Coordinate and secure approval from the end-users
    • Negotiate with vendors the price, warranties, payments, and delivery terms, etc. with proper technical and commercial evaluation, providing the company cost savings
    • Communicate through constant interaction with both end-users and suppliers for efficient transactions and to be in accordance with the SLA and/or Purchase Plan Schedule
    • Evaluate PRs and provide alternatives to end-users to provide the company with the best value and quality items
    • Provide resolutions to issues and urgent matters before escalating to the team head
    • Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints, and other requirements
    • Process assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA)
  3. DELIVERY MONITORING
    • Manage delivery milestones
    • Properly endorse awarded POs and supplier details to SCM Logistics
    • Ensure supplier deliveries are in accordance with SLA and/or purchase plan by coordinating with SCM Logistics
    • Provide assistance in resolving logistics-related issues and urgent matters
    • Resolve delivery issues such as damaged or missing items within SLA
  4. PAYMENT MONITORING
    • Ensure on-time payment of suppliers based on agreed payment terms
    • Validate clarifications on items and payment terms prior to payment to ensure proper flow of funds
    • Assist in collecting required documents for timely payment processing
    • Liaise between Filinvest Accounting groups, end-users/sites, and suppliers for payment-related concerns, queries, complaints, and requirements
    • Process and route Requests for Payment in a timely manner
    • Provide assistance in resolving payment-related issues and urgent matters
  5. SUPPLIER BASE
    • Increase the number of suppliers in each category being handled
    • Source local and international suppliers that provide a balance of quality and affordability
    • Secure accreditation requirements from new vendors and endorse them to the accreditation committee
    • Evaluate vendors based on capability and performance in fulfilling requirements
  6. ADMINISTRATIVE
    • Ensure proper transmittal of documents
    • Coordinate meetings with suppliers
    • Maintain files and records such as RFPs, Purchase Orders, and Vendor Files to ensure documentation availability and compliance with established policies and regulations
    • Prepare reports such as cost analysis, status monitoring, and SCM-related initiatives for management presentation
    • Ensure that purchasing processes are conducted legally and ethically
  7. CONSOLIDATION / STANDARDIZATION
    • Identify similar services for consolidation across projects to enable faster processing and lower rates
  8. STRATEGIC PLANNING
    • Understand the nature of the business and projects being supported
    • Perform strategic planning and assessment of the PR-to-PO process
  9. ORGANIZATIONAL LEADERSHIP
    • Develop, streamline, and manage purchasing policies, procedures, standards, and strategies to ensure transparency, fairness, impartiality, and confidentiality
    • Ensure team projects and deliverables are completed on time
    • Provide assistance for user inquiries, complaints, and requests related to purchasing activities
    • Plan, organize, direct, manage, and evaluate team purchasing activities
    • Develop strategies and initiatives aligned with the department's overall direction
    • Support and explain decisions when appropriate
    • Set clear work unit policies and procedures
    • Manage workflow and adjust when necessary
    • Perform and/or direct daily administrative tasks
    • Maintain current technical skills and apply new knowledge to improve purchasing activities
  10. PERSONNEL MANAGEMENT
    • Coach and mentor employees and ensure achievement of KPAs, KPIs, and development plans
    • Ensure compliance with HR policies during daily activities
    • Provide regular performance feedback, develop subordinate skills, and encourage growth

Technical Competencies and Skills

Proficient in MS Office Applications (Word, Excel, PowerPoint, etc.) Perform a variety of tasks, often changing from one to another of a different nature Can adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate Can work within deadlines and complete work in a timely manner Ability to deal with all levels and coordinate events involving multiple parties Writes clearly and informatively (email, memos, letters

Education, Trainings and Licenses Required

Graduate of Business Courses/ Technical Courses (Engineering

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