Job Openings Onboarding Assistant

About the job Onboarding Assistant

Job Summary

Supports the Talent Acquisition team in onboarding, recruitment administration, and recruitment activities. The role ensures timely completion of pre-employment requirements, accurate documentation and tracking, efficient processing of TA administrative transactions, and a positive candidate experience. It also assists with assessments, job fairs, employer branding, candidate coordination, and TA process improvement initiatives.

Duties and Responsibilities

Onboarding Support (50%)

  • Assist with onboarding tasks such as pre-employment medical examination, payroll account opening, background/reference checks, and new hire documentation and preparations.
  • Collaborate with Talent Acquisition to ensure a smooth transition for new hires.
  • Develop/Improve and maintain trackers, monitoring templates for pre-employment
  • Sustainable and updated pre-employment tracking system
  • 100% on-time processing of endorsements
  • 100% complete and on-time documentations for 201
  • Positive candidate experience at the pre-employment stage

General Admin Support (30%)

  • Provide administrative support to the Talent Acquisition team, including request for payment, document preparation, and filing. 
  • On-time payment processing for vendors and other transactions / RFP processor for FDC TA department
  • Maintain inventory of recruitment materials, and brand collaterals.
  • 100% On-time payment processing
  • Organized document keeping

Recruitment Activities (20%)

  • Collaborate with the TA team and provide assistance in sending HR online assessment to the candidates.
  • Assist in the coordination of recruitment events, job fairs, and employer branding activities.
  • Collaborate with team members on special projects and initiatives aimed at improving recruitment processes
  • Assist in screening resumes, and forwarding qualified candidates to the TA team (as needed or for development purposes).
  • Send generic feedback to candidates 
  • Process improvements

Technical Competencies and Skills

Recruitment & Onboarding Administration Pre-employment and Employee Documentation Candidate/Applicant Tracking & Monitoring HR Systems / ATS (e.g., Manatal or similar) MS Office / Google Workspace – Excel, Word, PowerPoint

Education, Trainings and Licenses Required

Bachelor’s degree in Human Resources, Psychology, Business Administration

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