Finance Assistant

Job Summary

Finance Assistant (FA) is responsible for financial statement close process of reconciling, finance and accounting transaction monitoring, preparing supporting schedules and the subsequent preparation of the financial statements. The FA is also responsible with the payables processing which includes the review of statements of accounts and billings, corresponding reconciliation and preparation of payment documents and summaries and reports. The FA is also responsible for assisting in the audits of the government bodies and internal and external auditors and also in the compliance reporting for various government agencies.

Duties and Responsibilities

FINANCIAL AND INTERNAL REPORTING

Payables Processing

Review of RFPs and supporting documents

Accurate preparation of payment entries and payment documents

Coordination with requestor/supplier for queries and discrepancies noted, check releasing, and obtaining of official receipts and other supporting documents

 

Financial Statements/Management Reports

Reconciliation of transactions

Accurate recording of transactions

Preparation of supporting schedules to the financial statements

Preparation of financial statements

Preparation of other management reports

Preparation of audit requirements

 

 

REGULATORY COMPLIANCE

LGU

Assistance in the compliance for the issuance of barangay clearances, sanitary permits to operate, fire inspection permits, business permits, and other permits or clearances

Assistance in the compliance with RPT payments and availment of maximum discounts, if any

Assistance in the preparation of reports or supporting documents for LGU Audits, if any

 

 

 

 

 

BIR

Annual registration compliance

Timely and accurate preparation, submission, and overall compliance of required reports

Timely and accurate Alphalist preparation, submission and overall compliance

Accurate issuance of Ors/invoices

Assistance in the preparation of audit requirements

 

SEC

Preparation, submission, filing and overall compliance of required reports

Assistance in the external audit requirements

 

COMPANY ASSETS AND INFORMATION

Complete, systematic and efficient file-keeping of softcopy and hardcopy documents such as but not limited to returns and attachments, ORs/ARs, invoices, and other supporting documents

 

FUND MANAGEMENT

Timely and regular preparation of cash position reports for assigned companies

Technical Competencies and Skills

MS Office Proficiency, Written and Verbal Communication Skills

Education, Trainings and Licenses Required

BS Accountancy or Similar Course