Job Openings Property Manager - Bristol

About the job Property Manager - Bristol

Job Summary

The Property Manager is responsible for the overall management and operation of assigned properties, ensuring efficient, cost-effective, and compliant delivery of services while maintaining high standards of customer satisfaction and asset value. The role involves overseeing property administration, financial performance, facilities maintenance, and resident relations in accordance with the Management Agreement, Condominium By-Laws, and Board-approved policies. The Property Manager acts as the primary liaison between the Board of Trustees, unit owners, residents, and service providers, ensuring smooth day-to-day operations. Key responsibilities include supervising site personnel and contractors, managing budgets and reports, enforcing house rules, addressing resident concerns, and ensuring compliance with regulatory and safety requirements. The role also covers the preparation of management reports, coordination of Board and general membership meetings, implementation of approved programs, and development of initiatives to maintain and enhance property facilities, services, and overall community living standards

Duties and Responsibilities

1. Property Administration and Governance

  • Ensure compliance with the Management Agreement, Master Deed & Declaration of Restrictions, By-Laws, and House Rules. 
  • Implement policies, programs, and directives of the Board of Trustees. 
  • Prepare and facilitate Board Meetings, Annual General Membership Meetings (AGMM), and other special meetings.
  • Maintain and safeguard all property records, permits, legal documents, and minutes of meetings.

2. Operations and Facilities Management

  • Oversee daily property operations including maintenance, housekeeping, engineering, and security services.
  • Ensure cleanliness, safety, and functionality of all common areas and facilities. 
  • Monitor and ensure compliance of fit-out and construction works with building codes and LGU regulations. 
  • Recommend and implement programs to improve property condition and services.

3. Financial Management

  • Manage and monitor the property’s budget, expenses, and financial performance.
  • Prepare and submit monthly management and financial reports.
  • Ensure proper billing, collection, and control of association dues and other charges.
  • Safeguard the property through appropriate insurance coverage as approved by the Board.

4. Resident and Client Relations

  • Serve as the primary liaison between the Board, unit owners, tenants, and residents. 
  • Address and resolve resident concerns, complaints, and inquiries in a timely and professional manner. 
  • Mediate disputes among residents prior to escalation to formal committees.
  • Prepare and issue official communications such as circulars, notices, and newsletters.

5. Personnel and Vendor Management

  • Supervise and evaluate all on-site personnel and third-party service providers (security, housekeeping, maintenance, etc.). 
  • Conduct regular coordination meetings, toolbox meetings, and vendor performance evaluations.
  • Ensure service providers comply with contractual obligations and company standards.

6. Compliance, Safety, and Risk Management

  • Ensure compliance with all applicable laws, regulations, and safety standards (e.g., building code, fire safety, LGU requirements). [duranschulze.com]
  • Implement safety, security, and emergency preparedness measures within the property.
  • Protect resident data and uphold confidentiality and data privacy standards

Technical Competencies and Skills

Strong knowledge of property management principles condominium operations and facilities management, Ability to oversee day-to-day operations maintenance and service delivery, Competence in budgeting financial analysis and cost control, Skills in preventive maintenance planning and asset preservation, Strong client and resident relations management skills, Ability to supervise and motivate multidisciplinary teams, Strong coordination and people management skills, Proficiency in report preparation

Education, Trainings and Licenses Required

Bachelor’s Degree in Business Administration Management Engineering or Finance, Relevant property management training programs

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