Executive Administrative Assistant

Executive Administrative Assistant

(On-Site)

Location:
Bioeffects Division
Human Effectiveness Directorate
711th Human Performance Wing
4141 Petroleum Road
Joint Base San Antonio-Fort Sam Houston, San Antonio, TX 78234

• Citizenship: U.S. Citizenship Required DoD Clearance Required
• Clearance Requirements: Tier 3 Background Investigation National Agency Check with Law and Credit Check and fingerprints. (Standard Form 86).
• Estimate Pay: $60,000 - $62,000 per year (Negotiable)
• Type of Employment: 40 hours per week.
• Period of Performance: 20 March 2025 19 March 2027.
• Paid Time Off per Year: 80 hours per year, occurring on day one.
• Sick Leave per Year: 56 hours per year, occurring on day one.
• Paid Federal Holidays: Eleven (11) Paid Federal Holidays

Working Hours:
The Executive Assistant will normally be from 7:30 a.m. to 4:30 p.m., Monday through Friday. However, there may be times when the employees must work after duty hours or on weekends in support of specific tasks. Although the schedule may have to be flexible, it will not exceed 40 hours per week. Temporary alternate work locations may be assigned as circumstances dictate.

Summary of Duties:
The Executive Assistant will be responsible for providing executive administrative support for the Director, Bioeffects Division, and the Division as their research aimed at enabling maximum safe exploitation of the electromagnetic spectrum for national defense. The divisions branches provide research and consultative capabilities regarding laser, radio frequency, high-power microwave, and non-lethal weapons.

Mandatory Qualifications:

• Shall possess a minimum of a high school diploma.
• Shall have a minimum of ten (10) years of administrative expertise and shall be (within the last three (3) years) in an executive administrative support capacity, preferably in an Air Force environment.
• Be proficient in all standard Microsoft Office computer applications (Word, Excel, PowerPoint, Planner, Teams, and Outlook).
• Shall have the knowledge and ability to maintain sites in SharePoint for the Division.
• Be able to resolve questions, consult, and track down information on SharePoint.
• Shall possess at least 5 years of experience in DoD STINFO policies and regulations.
• Possess at least 5 years of experience using the Defense Travel System in accordance with the Joint Travel Regulation.
• Possess extensive organizational skills and the ability to work independently.

Highly Desired Qualifications
Previous AFRL Division Level executive administrative experience.

Duties/Responsibilities:

• Responsibilities shall include serving as an advisor to the 711th HPW/RHD Division Chief and reporting to the Chief on all administrative matters within the organization.
• Review, evaluate, analyze, and implement higher headquarters guidance in support of the organizational mission.
• Strategically and proactively manage data and update information retrieved from varied sources.
• Assist the Government in performing a variety of executive-level administrative tasks, in support of the day-to-day oversight and management of the 711 HPW/RHD Division by:
  • Maintaining files.
  • Spreadsheets and briefings.
  • Preparing various types of documentation.
  • Tracking Division suspenses.
  • Scheduling Division meetings.
  • Managing Front Office Group and Detachment 5 Command Section travel.
  • Supporting meetings held by the Chief and/or Commander (with some requiring preparation of briefing materials, and taking notes/minutes from the meeting), and other within-scope activities as required by the Chief and Detachment 5 Commander.
• Provide support and coordination for higher headquarters and locally mandated program reviews, lab management reviews as well as other locally hosted meetings to include coordinating DV visits.
• Provide data entry, retrieval, and management support while helping program and technical staff.
• Assist with 711th HPW/RHDs management and technical expertise support for SharePoint.
• Type routine correspondence and reports using a personal computer, and operate office equipment such as photocopier, fax machine, and scanner.
• Coordinate operations of Microsoft Teams and video teleconferencing equipment.
• Answer the telephone, screen callers, maintain schedules for the Division Chief and Detachment 5 Commander, relay messages and greet visitors.
• Input personal planned leave into the office calendar each month before the leave taking place, for awareness purposes.

COMPENSATION AND BENEFITS:

• Competitive Compensation package
• Comprehensive benefits including medical, dental and vision options.
• Outstanding career growth potential.

ABOUT US:

Fidelity Partners is a Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org or call us at (210) 822-4005 or Join our Team

Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).