Senior Administrative Assistant

                                   Senior Administrative Assistant

Location:
Warfighter Interactions and Readiness Division
Human Effectiveness Directorate
United States Air Force School of Aerospace Medicine
2610 Seventh Street, Building 441, Area B
Wright-Patterson AFB, OH 45433
Citizenship: U.S. Citizenship

• Clearance Requirements: Tier 3 Secret Background Investigation - National Agency Check with Law and Credit Check and fingerprints. (Standard Form 86).
• Estimated Compensation: $65,500 to $72,000/yearly (negotiable)
• Type of Employment: 40 hours per week.
• Period of Performance: 24 April 2025 23 April 2027 (Option to Extend Services)
• Employee Paid Group Benefits Offered: Health/Dental/Vision.
• Paid Time Off per Year: 80 hours per year, occurring on day one.
• Sick Leave per Year: 56 hours per year, occurring on day one.
• Paid Federal Holidays: Eleven (11) Paid Federal Holidays
• Travel: Travel is authorized
• Relationship: Employee of our company and/or 1099 Independent Contractor.

Working Hours
Work will be scheduled generally from 0730 a.m. to 1630 p.m., Monday through Friday. However, there may be times when the employees must work after duty hours and/or on weekends to support specific tasks. Although the schedule may have to be flexible, it will not exceed 40 hours per week. Temporary alternate work locations may be assigned.

Mandatory Qualifications

• Possess a minimum of a high school diploma and at least 10 years of experience or at least 5 years of experience in similar government offices.
• Experience working on high-visibility or mission-critical aspects of a given program and the ability to perform all functional duties independently.
• Proficient with Microsoft Office applications (Outlook, Word, Excel, and PowerPoint) and Microsoft Internet Explorer.
• Experience with using Outlook calendars proficiently.
• Possess the capability to learn to use other commercial or specialized computer applications.
• Experience with the Defense Travel System (DTS) and be able to coordinate travel (pre- and Post) for Front Office Group Members.
• Possess extensive organizational skills and the ability to work independently.
• Demonstrated experience assisting in planning, organizing, and performing the complete actions required to conduct day-to-day business as a Senior Administrative Assistant.
• Experience and capability to support the assigned tasks and lead support personnel in these tasks.
• Have the experience and capability to support the assigned tasks and lead support personnel in these tasks.
• The Senior Administrative Assistant shall have a signed Non-Disclosure Agreement (NDA) in place with the company regarding potential access to confidential, proprietary, and/or sensitive information. The NDA shall be provided to the Government Program Manager by the start of performance.

**Copies of all degrees/certifications and resumes must be forwarded with your application.

Highly Desired Qualifications:

• Currently possessing a Secret Clearance.
• Experience with Electronic Information Management processes and SharePoint functionality.
• Experience with Electronic Records Custodian roles and Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
• Experience with Automated Time Attendance and Production System, in/out-processing,
• and Functional Area Records Management

Duties/Responsibilities:

• Assist with the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.
• Shall have the experience and capability to support the assigned tasks and lead support personnel in these tasks.
• Assist in planning, organizing, and performing the full spectrum of actions required for the Warfighter Interactions and Readiness Division (RHW) to conduct day-to-day business:
  • Planning calendars and scheduling meetings.
  • Assisting program management activities such as working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparing technical material, management presentations, and other material supporting meetings, minutes, agendas, and compilation of briefings.
  • Gathering various program information; assisting in pre-acquisition and acquisition strategy planning and implementation.
  • Assisting in the development of executive documentation.
  • Assisting in developing milestone planning, tracking, scheduling, briefing preparation, staff coordination, decision documentation preparation, and implementing documentation.
• Support staff leadership, support teams, and other office personnel by maintaining Outlook calendars and schedules for leadership personnel within the organization to maintain accuracy and facilitate office operations.
• Generate and implement procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence, and action items. The Contractor shall review documents for accuracy of data, procedure compliance, and error-free documentation.
• Assist in using computer applications (Microsoft Office software suite) to produce databases, spreadsheets, graphics, and other specialized products.
• Facilitate the use of standardized, automated forms such as organizational charts; Pyramid Alert/Recall and Shelter-In-Place rosters; travel orders; performance reports, e.g., Officer Performance Reports and Enlisted Performance Reports, civilian and military awards, materials procurement, maintenance, and disposition, as well as other periodic or ad hoc reports.
• Perform FOG receptionist duties, including answering telephone calls, conveying messages for division leadership, making travel arrangements, scheduling meetings, arranging distinguished visitor visits, and performing other related tasks.
• Monitor and order office supplies for all division staff.
• Manage the processes for personnel in/out processing, manage and update personnel-related rosters and organization charts, maintain the newcomer orientation briefing, and perform other administrative tasks as required.
• Serve as the Electronic Information Management
• SharePoint focal point and manage the content in the RHW SharePoint site.
• Serve as the Electronic Records Custodian and assist in maintaining official file plans using the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
• Verify the accuracy of data inputs for the divisions Automated Time Attendance and Production System, in/out-processing, DTS, Functional Area Records Management, and other areas as required.
• Perform workflow management functions to ensure timely RHW response to external and internal suspense and taskings. Necessary workflow management functions shall include receiving suspense/tasking notices and details from several sources; analyzing suspense and taskers for execution assignment; assigning the proper action organizations, action officers, and suspense dates; tracking, consolidating, and coordinating responses into a single Division-level response; acquiring FOG approval as needed; formally responding to the tasking organization and closing out the suspense or tasking; and archiving completed actions to enable retrieval from archival storage and electronic records management systems.
• Monitor the divisions organizational e-mail account (i.e., Division Action Group mailbox) and distribute information and/or execute taskings as required providing responsive support to Division leadership.

COMPENSATION AND BENEFITS:

• Competitive Compensation package
• Comprehensive benefits including medical, dental and vision options.
• Outstanding career growth potential.

ABOUT US:

Fidelity Partners is a Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org or call us at (210) 822-4005 or Join our Team

Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).