Senior Corporate Secretarial Executive | Remote Contractor (CN & EN)

About the Role

Our client is an established Singapore-based professional services firm supporting businesses and entrepreneurs with corporate and business-related services.

They are looking for an experienced Senior Corporate Secretarial Executive based in Malaysia to support their Singapore operations remotely. This role is suitable for someone who can work independently, manage a portfolio of clients, and handle a full range of Singapore corporate secretarial matters.

Location: Malaysia, Remote

Engagement: Full-Time Contractor

Monthly Contractor Fee: RM 8,000 - RM 10,000

Key Responsibilities

• Manage a portfolio of clients and provide a full range of corporate secretarial services
• Handle company incorporations, registration of foreign branches and representative offices, and company strike-offs
• Prepare directors' and shareholders' resolutions and other corporate documents
• Handle share allotments, share transfers, and amendments to company constitutions
• Ensure compliance with the Singapore Companies Act and relevant regulatory requirements
• Conduct periodic KYC and CDD reviews, including reviews for higher-risk clients
• Manage AGM reminders and ensure timely filing of Annual Returns
• Maintain statutory registers, minutes books and corporate records
• Prepare documentation for board meetings and AGMs, including meeting minutes where required
• Act as Corporate Secretary for clients' companies where applicable
• Maintain professional relationships with clients and handle ongoing corporate secretarial matters
• Supervise and review the work of junior team members
• Support team operations and departmental automation projects
• Perform other related duties as assigned

Requirements

• Degree holder
• Qualified Individual, such as a member of ICSA, ICAS, or CSIS
• Minimum 3 years of relevant corporate secretarial experience
• Strong knowledge of Singapore corporate secretarial practices, the Companies Act, and regulatory requirements
• Able to independently manage a portfolio of clients
• Client servicing experience would be an advantage
• Intermediate knowledge of SentroWeb
• Organised, detail-oriented and able to meet deadlines
• Comfortable working independently in a remote environment
• Strong command of spoken and written English and Mandarin, as the role involves communication with Mandarin-speaking clients
• Experience supervising or reviewing junior team members' work would be an advantage

Contractor Benefits

• Fully remote working arrangement
• Fixed monthly contractor fee of RM 8,000 - RM 10,000
• Exposure to Singapore corporate secretarial work and international clients
• Career development opportunities
• Potential for long-term engagement, subject to performance

Notes: Any leave or additional contractor benefits will be subject to the agreed engagement terms.