Job Purpose

The Payroll Officer is responsible for managing, reviewing, and executing all payroll operations accurately and on schedule. This includes salary processing, end-of-service settlements, payroll reporting, and compliance with UAE Labour Law. The role ensures data integrity, confidentiality, and alignment with organizational policies.

Key Responsibilities

1. Payroll Management

• Prepare, review, and process monthly payroll for all employees in accordance with statutory and company requirements.

• Validate attendance, overtime, deductions, and allowances prior to payroll finalization.

• Ensure timely salary disbursement through WPS or bank transfers.

• Review and approve payroll reports and reconciliations before submission to Finance.

• Maintain payroll controls to prevent discrepancies, overpayments, or delays.

2. Final Settlements & Compliance

• Process end-of-service benefits (EOSB), gratuity, and final settlements in line with UAE Labour Law and company policy.

• Coordinate with HR and PRO teams for exit formalities including visa cancellation and clearance.

• Ensure compliance with all statutory requirements including WPS, GOSI, and pension contributions where applicable.

3. Reporting & Analysis

• Prepare monthly payroll reports, variance analyses, and cost summaries for management.

• Support annual audit processes with required payroll data and documentation.

• Maintain accurate payroll records and ensure alignment between HRMS and accounting systems.

4. HRMS & Process Improvement

• Manage employee data in HRMS related to payroll, benefits, and job status changes.

• Review and enhance payroll processes to improve efficiency and data accuracy.

• Ensure smooth integration of HRMS updates and coordinate with IT for payroll module enhancements.

5. Employee Support & Confidentiality

• Handle employee payroll queries promptly and professionally.

• Issue salary, employment, and other related certificates upon request.

• Maintain strict confidentiality of employee compensation data.

Key Performance Indicators (KPIs)

• 100% on-time and error-free payroll processing.

• Compliance with UAE labour and WPS regulations.

• Timely completion of final settlements and reports.

• High accuracy in HRMS data and reporting.

• Positive employee feedback on payroll services.

Qualifications and Experience

• Education: Bachelors Degree in Accounting, Finance, or Business Administration.

• Experience: Minimum 3-5 years in payroll operations within the UAE.

• Knowledge: UAE Labour Law, WPS system, HRMS/payroll software, and Excel proficiency.

Skills and Competencies

• Strong analytical and numerical ability

• High attention to detail and accuracy

• Excellent communication and organizational skills

• Confidentiality and integrity in handling sensitive data

• Time management and multitasking abilities

• Teamwork and problem-solving mindset