1. Administration

Ensure that all client assets under Farnek scope are added to the CAFM system and PPM schedules

are setup, assigned to technicians and completed within SLAs.

Provide support to the Farnek team on the raising, updating, and closing of reactive work orders, PPM

schedules within the CAFM system.

Analyse and enter work order data in to the CAFM system and ensure decent follow up with Farnek

team members to ensure that the maintenance works are completed within the agreed SLAs set out as

per the contract for all types of works (PM, CM, RM).

Communicate with external contractors & suppliers to obtain quotations. Prepare Farnek quotations

(using Farnek Zoho E-Quotes) & continuously following op on delivery of materials, service reports and

invoice processing.

Review and approve work permit for contractors (review for access requests only, not for technical

content).

Raise purchase orders for service contracts, materials/stock, preventative & re-active work in

accordance with the facilities manager and budget guidelines.

Maintain a real time Farnek consumable, tools, equipment and spares inventory with regular monthly

audits.

Maintain petty cash, ensuring that invoices are consolidated and submitted to Farnek Head Office every

2 weeks for processing and float replenishment.

Prepare and collect all documentation for the monthly payroll of all on site staff.

Establish and maintain the project document control system to ensure all relevant documents such as

OEM manuals, SOPs, drawings, Incident Reports, records, etc are correctly raised, updated and stored on site and within Farnek central server.

Coordinate with Farnek commercial & finance teams for invoicing, SOA updates and payment collection.

Maintain AMC trackers and service reports from all specialist contractors under Farnek scope of service.

Prepare monthly technical reports as for the contract and clients requirements.

Prepare ad-hoc reports as instructed by the facilities manager.

Ensure availability of materials, critical spares, uniforms and other essential items.

Ensures timely entry of project notes into database and works with TFM Team to ensure they have the information needed for daily client updates.

2. Skill Requirements
Handle all kinds of administration and reporting tasks.
Strong administration management skills.
Problem solving with multi skilled tasks capabilities.
Excellent verbal and written communication in English is essential.
High level of customer orientation / understanding.
Familiarity with project management
Interpersonal skills.
Hands-on experience with MS Office and MS Excel
Proficient typing and editing skills.
Data organization skills
Implement client documents management systems for the specific site.
3. Accountability
Handle all kinds of administration and reporting tasks.
Strong management skills.
Problem solving with multi skilled tasks capabilities.
Excellent verbal and written communication in English is essential.
High level of customer orientation / understanding.
Familiarity with project management
Interpersonal skills.
Hands-on experience with MS Office and MS Excel
Proficient typing and editing skills.
Data organization skills
Implement client documents management systems for the specific site.

Education/Qualification
Bachelors Degree - Engineering
Facilities Management experience essential

Experience 
1+ years of experience in a similar role