Part-Time Bookkeeper / Administrative Coordinator (QuickBooks Online)

Remote | South Africa | Independent Contractor
Part-Time (3:00 PM SAST Start) with Opportunity to Grow into Full-Time

About the Role

We are looking for an experienced Bookkeeper with strong administrative skills to support a growing US-based healthcare business. While bookkeeping and QuickBooks Online experience are essential, this role also includes client coordination, workflow management, and administrative support.

This position is ideal for someone who enjoys wearing multiple hats, thrives in a structured remote environment, and is excited to grow into a full-time role.

Key Responsibilities

Bookkeeping

• Manage day-to-day bookkeeping using QuickBooks Online
• Reconcile bank and credit card accounts
• Investigate and resolve reconciliation discrepancies independently
• Maintain accurate financial records
• Assist with invoicing and payment tracking
• Prepare financial information for management

Administrative Support

• Coordinate client onboarding and ongoing communication
• Manage administrative workflows and internal processes
• Update records across multiple software platforms
• Assist with medical administration and client documentation
• Maintain accurate files and follow detailed SOPs
• Prioritize tasks effectively in a fast-paced environment

What We're Looking For

Essential Experience

• 3+ years of bookkeeping experience
• Current, hands-on experience using QuickBooks Online
• Strong bank reconciliation experience
• Excellent administrative and organizational skills
• Comfortable learning and working across multiple systems
• Previous remote work experience

The Ideal Candidate

We are looking for someone who:

• Communicates clearly, professionally, and answers questions directly.
• Uses good judgment and solves problems independently before escalating.
• Is comfortable following detailed SOPs and established processes.
• Can confidently prioritize competing tasks.
• Provides real examples of how they have resolved bookkeeping or reconciliation issues.
• Is proactive, resourceful, and self-motivated.
• Thrives in a remote environment with minimal supervision.

Technical Requirements

• Reliable fibre internet
• Backup power (UPS or inverter)
• Quiet, professional home office
• Good-quality headset and webcam
• Computer capable of running multiple cloud-based applications simultaneously

Working Hours

• Part-Time
• Starting at 3:00 PM South African Time
• Opportunity to transition into a full-time position based on performance and business needs.