Accounts Receivable and Payable Clerk

Accounts Receivable and Payable Clerk

We are seeking a detail-oriented and highly organized Accounts Receivable and Payable Clerk to manage and maintain accurate financial records related to incoming and outgoing payments. The ideal candidate will be responsible for handling invoice processing, reconciliations, collections, and vendor payments, ensuring that the company's cash flow remains accurate and on track.

Key Responsibilities:

Accounts Receivable:

• Generate and send customer invoices accurately and on time

• Monitor accounts to ensure timely collection of payments

• Follow up with clients on overdue accounts via phone, email, or statements

• Apply incoming payments and reconcile customer accounts

• Maintain up-to-date records of accounts receivable transactions

• Prepare monthly AR aging reports for management review

Accounts Payable:

• Review, verify, and process supplier invoices

• Match purchase orders, delivery notes, and invoices

• Schedule and process payments (EFTs, cheques, etc.)

• Reconcile vendor statements and resolve any discrepancies

• Maintain accurate and organized AP records

• Prepare monthly AP reports and assist with month-end closing

Requirements:

• Proven experience in both accounts receivable and payable

• Knowledge of accounting principles and bookkeeping procedures

• Proficient in accounting software QuickBooks and MS Excel

• Strong attention to detail and accuracy

• Excellent communication and organizational skills

• Ability to work independently and meet deadlines

• A diploma or certificate in Accounting, Finance, or related field (preferred)

Preferred Attributes:

• Strong problem-solving skills

• Ability to handle confidential information

• Positive attitude and team player