Accounts Payable Specialist

Accounts Payable Specialist

We are a dynamic accounting and consulting services provider, committed to delivering tailored financial solutions to clients across various industries. Our collaborative approach and commitment to excellence have made us a trusted partner to businesses seeking reliable financial management and strategic insight.

Job Summary

We are seeking a detail-oriented Accounts Payable Specialist with a strong background in accounting and consulting services. The ideal candidate will be responsible for managing the company's outgoing financial transactions, ensuring accuracy, efficiency, and compliance with internal policies and regulatory standards. You'll play a critical role in maintaining healthy vendor relationships and supporting overall financial operations.

Key Responsibilities

• Process and code invoices accurately and in a timely manner in accordance with company policies.

• Perform three-way match of invoices, purchase orders, and receiving documents.

• Review and reconcile vendor statements; investigate and resolve discrepancies.

• Schedule and process weekly and monthly payments (EFT, ACH, wire transfers, and checks).

• Maintain vendor master data and ensure proper documentation is on file (contracts, tax forms, etc.).

• Collaborate with internal teams and external vendors to resolve invoice or payment issues.

• Assist with month-end and year-end close processes, including accruals and reporting.

• Ensure compliance with applicable financial regulations and company procedures.

• Support audits by providing documentation and explanation for AP transactions.

• Continuously improve AP processes to enhance efficiency and accuracy.

Required Qualifications

• Diploma or Degree in Accounting, Finance, or a related field.

• 5+ years of experience in accounts payable, preferably within an accounting or consulting firm.

• Solid understanding of accounting principles and AP best practices.

• Proficiency in QuickBooks accounting software.

• Strong analytical, problem-solving, and organizational skills.

• Excellent communication and interpersonal abilities.

• High level of accuracy, attention to detail, and ability to manage multiple priorities.