Confidential Opportunity – Executive Assistant to the CEO

About the Company

Our client is a Canadian-based organization operating in the energy sector. With a team of driven and passionate professionals, the company is focused on developing solutions that contribute to a more sustainable future.

Position Details

Location: Sarnia, Ontario

Location: In office
Hours: Full-time, Monday to Friday, 9:00 am – 5:00 pm (flexibility required outside standard hours based on executive needs)
Reporting To: Chief Executive Officer
Travel: Travel between company locations required; occasional travel within Ontario

Role Summary

We are seeking a highly experienced Executive Assistant to provide high-level administrative, operational, and strategic support to the CEO. This role requires a professional who thrives in a fast-paced environment and demonstrates exceptional discretion, responsiveness, and execution.

This is a critical, high-impact role and a true partnership with the CEO. The successful candidate will act as a central point of coordination across executive leadership, board members and cross-functional teams.

Responsibilities

Executive Partnership & Strategic Support

• Serve as a trusted partner to the CEO, proactively managing priorities, anticipating needs, and ensuring focus on high-impact initiatives
• Act as a gatekeeper and facilitator, optimizing executive time, communications, and decision-making flow
• Drive alignment across leadership, ensuring priorities are clearly communicated and executed
• Prepare high-quality materials, presentations, and correspondence to support executive decision-making
• Maintain strict confidentiality across all senior management interactions

Operational Leadership & Execution Excellence

• Own and optimize executive operations, including calendar, inbox, communications, and workflow management
• Establish and maintain structured systems to track priorities, action items, and follow-ups
• Lead coordination and execution of key meetings with internal and external stakeholders
• Manage competing priorities with speed and precision in a high-demand environment
• Leverage tools and systems to improve productivity and operational efficiency

Stakeholder Management & Organizational Coordination

• Act as a central point of coordination across internal teams and external stakeholders
• Ensure seamless communication, follow-up, and alignment across all stakeholders
• Support and execute high-impact initiatives including executive engagements, events, and strategic projects
• Represent the CEO and organization with professionalism and strong relationship management
• Drive a high standard of responsiveness, accountability, and execution

Qualifications & Core Competencies

• 5+ years of experience supporting C-suite executives in an executive assistant function or a similar role
• Post-secondary education in Business Administration
• Advanced Microsoft Office Suites proficiency
• Expense, HRIS, Adobe, Google and CRM tools.
• Strong communication and relationship management skills
• Exceptional time management and prioritization abilities
• High attention to detail and execution discipline
• Proven ability to manage confidential information with integrity
• Ability to operate effectively in a fast-paced, high-growth environment
• Flexible and adaptable, including availability outside standard business hours
• Willingness to travel between locations as required

The Package

Annual Salary: $70,000 – $75,000 (based on experience)

Benefits + Perks

• Comprehensive health benefits
• 15 PTO days annually
• Additional wellness-related coverage

Equal Opportunity Statement

Our client is an equal opportunity employer and is committed to building a diverse and inclusive workplace.