Job Title: Office Assistant
Location: Warsaw, Poland
Job Type: Full-time office based in Warsaw.
Reports To: CEO / Business Owner

My client, a premium coffee brand with over 15 years of experience in high-quality espresso and vending solutions, is expanding their franchise network in Poland and is seeking an Office Assistant to the CEO in Warsaw to work closely with the founders. As they set up their new office, they're looking for a proactive and organised individual to join our small team.

Role Summary

As the Personal Assistant / Office Manager, you will be instrumental in ensuring their office runs smoothly. This is an ideal role for a recent graduate looking to gain hands-on experience in business administration and HR within a small but fast-growing company. You'll assist in a wide range of tasks, from administrative support and office management to basic HR processes involved in setting up a new business.

Key Responsibilities

• Business Administration:
  • Manage day-to-day office tasks, including filing, scheduling, and coordinating meetings.
  • Support document management, including contracts, invoices, and business records.
  • Assist with budget tracking, expenses, and reporting.
• Office Setup and Management:
  • Oversee the setup of our new Warsaw office, including coordinating with vendors and suppliers.
  • Ensure a well-organised and welcoming office environment for both clients and staff.
• HR Support:
  • Help establish basic HR processes, such as onboarding and payroll setup.
  • Maintain employee records and support the implementation of office policies.
• Personal Assistance to the CEO:
  • Provide administrative support to the CEO, managing their calendar, travel arrangements, and correspondence as needed.
  • Assist in organising any client or team events and act as the main point of contact for internal and external communications.
  • Translating important documents from Polish to English.

Requirements

• Bachelors degree in Business Administration, HR, or a related field (recent graduates are welcome to apply).
• Strong organisational skills with the ability to manage multiple tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Essential - min. C1 in Polish and min. B2 English - a high school diploma or higher or other certification at this language level is needed if either language is not your first language.
• Desirable -knowledge of Ukrainian or Russian.
• A proactive, problem-solving attitude and an eagerness to take on new challenges.

What We Offer

• Salary 6500 PLN Gross Monthly UoP
• Opportunity to grow with a new and dynamic company.
• Flexible work environment with a welcoming and collaborative team.
• Competitive entry-level salary with room for development as the company expands.
• Professional development opportunities, including exposure to various aspects of business management in a small enterprise.