Job Description:
Position: Executive Secretary
Equal Top Talents is a leading organization in the field of talent acquisition and management. We are currently seeking a highly skilled and experienced Executive Secretary to join our team on a full-time, permanent basis.
As the Executive Secretary, you will be responsible for providing administrative and secretarial support to our executive team. Your primary duties will include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and handling confidential information with discretion.
Responsibilities:
- Manage executive calendars and schedule meetings, appointments, and events
- Coordinate travel arrangements and accommodations for the executive team
- Prepare and distribute meeting agendas, presentations, and other materials as needed
- Take minutes and prepare meeting summaries for executive meetings
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls
- Maintain and organize confidential files and documents
- Conduct research and prepare reports and presentations as requested
- Assist with special projects and events as needed
- Serve as a liaison between the executive team and internal/external stakeholders
- Handle any other administrative tasks as assigned by the executive team
Requirements:
- Bachelor's degree in Business Administration or related field
- Minimum of 3 years of experience as an Executive Secretary or similar role
- Excellent organizational and time-management skills
- Strong attention to detail and ability to prioritize tasks effectively
- Proficient in Microsoft Office and other relevant software
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Proactive and able to work independently as well as part of a team
- Professional and polished demeanor
If you are a highly organized and experienced Executive Secretary looking for a challenging and rewarding career opportunity, we encourage you to apply for this position.