Associate Director, Operation

JOB SUMMARY

• You will be providing leadership with regard to the strategic school operations and managing all day-to-day operations of the institution. Requires an organized professional to manage the business side of a school, including skills that ensure thoroughness and accuracy as well as the capacity to build systematic processes for a changing organization.
  

WHAT YOU WILL BE DOING

Enrollments/ P&L Management

• To create a strategic plan along with Sales & Marketing team to facilitate admission/enrollments in line with the school development plan
• Providing leadership support to the Sales/ Admissions team with all possible requirements to meet the target number.
• Active role in P&L management. Ensure vision-based profitability, revenue generation & cost, and resource optimization.

Accounting/Procurement / Vendor Management

• Oversee all bookkeeping functions with vendor support, including budget development and amendments, monthly financial statements, and reporting and receipt of revenues
• Create and implements policies for managing all school fees, such as student billing, inventory of paid and owed fees, and petty cash.
• Work with the Principal to identify purchasing needs early to ensure the timely provision of goods and services
• Manage relationships with transportation, technology, vending machine, teacher/office supplies, students' uniforms, and textbook vendors, among others, including overseeing and approving purchases.
• Manage competitive bidding processes where applicable

Compliance and Reporting

• Responsible for all compliance and reporting activities
• Develop and manage a Master Calendar to ensure that activities are completed in a timely manner and ensure that school staff are trained appropriately to complete the activities
• Ensure that special education compliance reporting is managed by school staff and/or vendor
• Ensure that Board policies are implemented

Human Resources

• Work with the Principal to anticipate staffing and hiring needs and initiate strategic recruitment activities.
• Amend and review employee contracts for customization and additional work assignments.

Ensure that HR files are audit ready and that all teachers are highly qualified

• Provide general employment communication to staff

Facilities / Office Infrastructure

• Maintain close relationship with the building landlord and vendors to ensure that the physical facility and infrastructure supports the needs of the school program.
• Provides feedback on facilities vendor performance
• Oversee space planning and assignment to ensure available space for current year activities as well as the next school year
• Ensure that the School Safety and Security Plan are implemented and that drills are conducted to ensure that all in the school are prepared for emergency situations.

Technology

• Determine school needs and manage technology purchasing to support the program.
• Determine support needs; establish and manage contracts for day-to-day technology support.

KEY REQUIREMENT

• MBA in Business, Education, and relevant certification
• 10-15 Years experience in related roles and industry
  
• Has a strong Operation, Sales, Marketing, and P&L background,
• Understand the business market in Cambodia.
• The person who can oversee and lead the school operations and work with multi-nationalities.