Admin & Operation Manager

ESSENTIAL FUNCTIONS

The Admin & Operation Manager is an operational and strategic leader responsible for maintaining operational excellence and fiscal prudence. The actions of this position must always be aligned with the school's mission, vision, and core values. The essential functions are as follows:

Operational Leadership

Compliance

• Capture and organize key school data with reliability for the creation and completion of various compliance reports (attendance, enrollment, staffing, etc).
• Manage and successfully complete all necessary compliance reporting to the Local, State, Federal Government, and LHA stakeholders.
• Ensure that all fire, life, and safety regulations and procedures are implemented ensuring the well beingof all school staff and scholars.
• Support the Coordinator of Family and Community Partnerships to conduct the schools lottery and enrollment process with integrity and uniformity.

School Operations

• Update and maintain accurate student records and student data in student information system.
• Manage the daily execution of the schools national school lunch program.
• Ensure that the transportation needs of scholars are met.
• Oversee all janitorial staff to ensure that the facility is well maintained and continues to be a source of pride in the community.
• Manage schools inventory process.
• Support Charter Facilities Management with any facility related initiatives as needed.

Business

• Support the development, management, and maintenance of the procurement lifecycle, including but not limited to: vendor selection, account creation, purchase order management, materials requisitioning and receiving, inventory management, and invoice reconciliation and payment.
• With regional and national office support, maintain schools financial management system (QuickBooks).
• Support the Principal in the development and management of the annual budget to ensure that school meets its financial goals.

Human Resources

• With regional and national office support, serve as human resource administrator as it relates to employee information and benefits.
• Maintain all employee files; update required HR paperwork and data systems.
• Oversee payroll administration.

Team Leadership

Management

• Recruit, hire, lead and manage larger school operations team. Staff could include: office manager, office assistants, non-instructional aides, janitorial and maintenance staff, transportation staff, and lunch services team.
• Meet with school leadership team regularly to discuss goals, progress towards goals, trends and challenges, areas for growth, and action plans.
• Create a culture of service and support developing team members to excel in their roles and ensuring the school maintains operational excellence.

Culture of Achievement and Respect

• Communicate respectfully and thoughtfully with parent/guardians remaining sensitive to different families cultures, values and needs.
• Work with the school leadership team to implement the schools mission; coordinate work and collaborate with the LHA network.
• Assist in creating a school culture with staff, parents and students focused on strong academic achievement, fairness, respect and high expectations for behavior.
• Ensure staff members understand the procedures and have the resources to operate effectively.

PROFESSIONALISM

• Collaborate with colleagues to continuously improve personal practice and achieve overall goals and mission of the school and the network.
• Access meaningful learning experiences (professional development opportunities, and ideas from colleagues and supervisors) and exercise judgment in accepting findings as valid for application.
• Reflect critically upon operational leadership experience, identify areas for further professional development as part of a professional development plan that is linked to school and network goals, access meaningful learning experiences, and listen thoughtfully to other viewpoints and respond constructively to suggestions and criticisms.
• Use feedback to inform and update Individual Professional Development Plan.
• Fulfill all outlined and related functions professionally and thoroughly.