Senior HR & Administration

• What You Will Be Doing

Recruitment

• Support on sourcing candidates to fulfill headcount by posting job announcement on Website, LinkedIn, Facebook, connections and working closely with recruitment agency.
• Screen and shortlist qualified candidates for interview
• Present and discuss the qualified candidates to hiring manager or make appointment next round interview
• Prepare and process job offered documents for successful candidate for top management approval

HR Compliance

• Arrange and introduce contract for new associates (By level)
• Prepare profiles for new associates
• Keep remind with department head about contract expired of casual, consultant and contract renewal
• Arrange items (Recommendation letter) for staff resigned
• Work with NSSF or Insurance company
• Attend the meeting with government when manager assigned
• Daily/weekly update associates movement list Payroll
• Support on monthly payroll documents (Promotion, increase, Transfer, Resigned, Probation, Attendant, Over Time, etc.)
• Keep properly monthly payroll documents and monthly update of employee history record

Employee Relation

• Listen to staffs concerns and consult to them or report to HR Manager and Department Head to solve it
• Arrange team building, staffs birthday, staff annual party, and other events

Performance Management

• Send performance appraisal form for 90days notice for staff complete probation (new hired, promotion, transferring)
• Keep follow up performance appraisal forms from each department of the company
• Prepare KPIs for employee and monitor on performance appraisal/KPIs evaluation
• Arrange all letter for staff (recommendation, confirmed probation for new hired, promotion, transferring)
• Manage staff attendance.
• Assist with Employee yearly performance appraisal.

Training Coordination

• Support and assistant on onboarding process
  Coordinate staff training by scheduling and preparing all training supporting materials.

Administration Responsibilities

• Keep HRIS Up-to-Date by consolidating all business units information and Up-to-Date Extension list and employee contact list

• File documents to employments profiles; all confirmation letters (complete probation, promotion, transferring, increment and employment certificate, Contract, Training certificate, Performant approval, other documents related)
• Ensure operation of equipment by completing preventive maintenance requirement; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques;
• Maintains office stationery and hygiene supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Complete operation requirements by scheduling and scheduling and assigning administrative project; expediting work results;
• Contribute to team effort by accomplishing related results as needed;
• Ensure company properties are secure and maintained;
• Ensure the cleanliness in company all the time; and
• Other tasks requirement from time to time from direct manager or management team.