Senior/Executive, HR & Adminstration

What You Will Be Doing

Recruitment

- Support on sourcing candidates to fulfill headcount by posting job announcement on Website, LinkedIn, Facebook, connections and working closely with recruitment agency.

- Screen and shortlist qualified candidates for interview

- Present and discuss the qualified candidates to hiring manager or make appointment next round interview

- Prepare and process job offered documents for successful candidate for top management approval

HR Compliance

- Arrange and introduce contract for new associates (By level)

- Prepare profiles for new associates

- Keep remind with department head about contract expired of casual, consultant and contract renewal

- Arrange items (Recommendation letter) for staff resigned

- Work with NSSF or Insurance company

- Attend the meeting with government when manager assigned

- Daily/weekly update associates movement list

Payroll

- Support on monthly payroll documents (Promotion, Increasement, Transfer, Resigned, Probation, Attendant, Over Time, etc.)

- Keep properly monthly payroll documents and monthly update of employee history record

Employee Relation

- Listen to staffs concerns and consult to them or report to HR Manager and Department Head to solve it

- Arrange team building, staffs birthday, staff annual party, and other events

Performance Management

- Send performance appraisal form for 90days notice for staff complete probation (new hired, promotion, transferring)

- Keep follow up performance appraisal forms from each department of the company

- Prepare KPIs for employee and monitor on performance appraisal/KPIs evaluation

- Arrange all letter for staff (recommendation, confirmed probation for new hired, promotion, transferring)

- Manage staff attendance.

- Assist with Employee yearly performance appraisal.

Training Coordination
- Support and assistant on onboarding process
- Coordinate staff training by scheduling and preparing all training supporting materials.

Administration Responsibilities
- Keep HRIS Up-to-Date by consolidating all business units information and Up-to-Date Extension list and employee contact list
- File documents to employments profiles; all confirmation letters (complete probation, promotion, transferring, increment and employment certificate, Contract, Training certificate, Performant approval, other documents related)
- Ensure operation of equipment by completing preventive maintenance requirement; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques;
- Maintains office stationery and hygiene supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Complete operation requirements by scheduling and scheduling and assigning administrative project; expediting work results;
- Contribute to team effort by accomplishing related results as needed;
- Ensure company properties are secure and maintained;
- Ensure the cleanliness in company all the time; and
- Other tasks requirement from time to time from direct manager or management team.