Contracts Administrator (part-time)

emerjence LLC is seeking a junior to mid-level Contracts Administrator to support the management and administration of federal contracts on a part-time basis. This role will focus on two primary areas: contract management (including subcontracts) and invoice management, along with other essential responsibilities to ensure smooth contract lifecycle processes and compliance with federal regulations.

Key Responsibilities

Contract Management:

• Draft, review, and manage prime contracts, subcontracts, and teaming agreements.
• Oversee contract modifications, deliverables, milestones, and renewals.
• Serve as the primary point of contact for subcontractors and internal teams on contract-related matters.
• Maintain accurate and comprehensive contract records, ensuring compliance with FAR/DFARS and other federal regulations.

Invoice Management:

• Oversee the invoicing process for federal contracts, ensuring timely and accurate submissions.
• Coordinate with internal finance teams and subcontractors to resolve invoicing discrepancies.
• Track payments, monitor invoice aging reports, and follow up on unpaid invoices.
• Ensure invoices align with contract terms, funding ceilings, and federal requirements.

Additional Responsibilities:

• Monitor compliance with federal contracting guidelines, including audits and periodic reviews.
• Provide guidance to project teams on contract terms, obligations, and deliverable schedules.
• Maintain updates in contract management systems and prepare regular status reports.
• Support pricing and proposal development by reviewing contract terms and ensuring alignment with business goals.

QualificationsEducation & Experience:

• Bachelors degree in Business Administration, Finance, Law, or related field (preferred).
• Minimum of 3 years of experience in federal contract and invoice management.

Skills & Knowledge:

• Strong understanding of FAR/DFARS, government procurement processes, and federal invoicing systems.
• Proven ability to manage prime and subcontract agreements in a federal contracting environment.
• Proficiency with contract management systems (e.g., Deltek, JAMIS) and invoicing tools.
• Excellent attention to detail, time management, and organizational skills.
• Strong communication and interpersonal skills for collaboration with internal teams and external partners.

Preferred:

• Experience working in federal IT consulting or with small businesses in the government contracting space.
• Familiarity with GSA schedules, IDIQ/BPA contracts, and government acquisition strategies.

Additional Information

• Hours: 10-20 hours per week, with flexibility based on workload.
• Compensation: Competitive hourly rate ($35-50/hour), commensurate with experience.
• Work Environment: Fully remote, with periodic virtual meetings and email coordination.