Logistics & Operations Specialist

About the Role:
As a Logistics & Operations Specialist, you will play a pivotal role in ensuring the seamless execution of events and operations. You will be responsible for planning, coordinating, and optimizing logistics, managing vendors, and collaborating with cross-functional teams to deliver exceptional results. Your work will directly contribute to maintaining the reputation as a reliable and professional partner.

Key Responsibilities:

• Logistics and Planning: Source event venues, select contractors, and coordinate technical setup and staffing.
• Travel Coordination: Organize business trips, including hotel bookings, flight reservations, and travel documentation.
• Vendor Management: Develop technical specifications, monitor quality and deadlines, and liaise with the legal team for contract approvals.
• Materials and Branding: Order and print promotional materials, ensure brand compliance, and oversee timely delivery to event locations.
• Cross-Department Collaboration: Work closely with marketing, SMM, CRM, and design teams to ensure cohesive event execution and promotion.
• Analytics and Reporting: Collect participant feedback, analyze event effectiveness, and optimize costs and processes.

Requirements:

• 2+ years of experience in logistics, event management, or related fields.
• Strong negotiation skills and experience working with contractors; knowledge of basic document workflows.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• Proficiency in project management tools (Excel, Google Workspace, Trello/Asana, etc.).
• Excellent communication skills in both Russian and English (written and spoken).
• Willingness to travel and adapt to flexible schedules during events.

Challenges:

• Tight Deadlines and Budget Constraints: Make quick decisions while balancing quality and costs.
• Multitasking: Juggle multiple events, coordinate with various departments, and manage external contractors.
• Unforeseen Situations: Resolve last-minute issues such as delivery delays or schedule changes.
• High Standards: Upholds reputation as a reliable and professional partner.

Key Traits:

• Organized and Detail-Oriented: Ability to systematize processes and maintain order across projects.
• Proactive: Self-driven to identify and implement solutions, continuously improving processes.
• Stress-Resilient: Remain calm and effective under pressure and tight deadlines.
• Team Player: Build trust and collaborate effectively with all project stakeholders.

What Youll Deliver:

• Flawlessly organized events delivered on time and within budget, earning positive feedback from clients and partners.
• Streamlined logistics processes and seamless contractor coordination.
• Enhanced brand recognition and reputation as a trusted industry leader.
• Analytical reports and insights to refine future events and business processes.

If youre ready to take on a dynamic role where your organizational skills and proactive mindset will make a real impact, wed love to hear from you! Apply today and join our team.