Job Description:
Job: Admin Assistant
Type: Contract
Term: 6 months (Min)
Salary: 30,000 EUR
Location: Dublin 2 (job based onsite)
The Administrative Assistant will provide dedicated support to the Construction Program Management Team and Construction Managers. The ideal candidate will work closely with the Program Management Office (PMO) Team and multiple Data Centre Construction Managers, handling essential administrative tasks to allow leadership to focus on strategic organizational goals.
Administrative Assistants perform a wide range of functions to support the seamless operation of an organization. We seek a collaborative team partner who thrives in a dynamic setting and is eager to contribute to the team's success.
Key Responsibilities:
- Provide administrative assistance and perform general administrative tasks as needed.
- Oversee the onboarding process for contractor employees, including arranging necessary training and issuing security badges.
- Maintain, update, and develop the Construction Wiki by gathering relevant information and ensuring content accuracy.
- Execute the change management process in the Procore software, ensuring all relevant information is uploaded to financial tools each month before invoice approvals.
- Effectively manage multiple competing priorities, demonstrating the ability to balance tasks simultaneously.
- Provide assistance for special projects, one-time initiatives, and any additional responsibilities as assigned by the line manager.
- Work independently on assigned projects and tasks, proactively identifying and resolving issues to ensure successful outcomes.