Office Administrator / Secretary

Note : This is a 12-months contract basis job

Responsibilities

• Prepare the weekly Plant Standby Roster
• Schedule and track Department Audit and HSSE Audit activities on a weekly and monthly basis
• Manage the plant's documentation system and procedures, including the safekeeping of vital records
• Verify up to 100 invoices a month and track payment records to prevent double charging by vendors
• Assist with OPEX/CAPEX budget data entry, analyse trends and highlight departmental variances each month
• Obtain approvals across systems such as SMART GEP, PR, PO, MWO, SES, KOFAX and digital signatures for Critical Lifting and JHA
• Manage office consumables and procurement, and monitor inventory levels monthly
• Provide administrative support to the GM Production office and the wider Production Department

Requirement

• Minimum Diploma / Degree in Business Administration, Office Management or a related field
• 1–5 years of experience in office administration or secretarial roles
• Strong proficiency in Microsoft Office, especially PowerPoint and Excel
• Working knowledge of SAP
• Experience in invoice verification, budget tracking or procurement is an advantage
• Experience in an oil & gas, petrochemical or plant environment is an advantage
• Detail-oriented, well organised and able to work with multiple stakeholders
• Willing to work additional hours and travel when required