HR Assistant

Description:

• Prepare, update and process monthly payroll including update employee salary, allowance, overtime, PCJDA secondees allowance, statutory requirement for entire cycle and off cycle payroll processing. Captured new employees, resigned staff, termination, etc. if any.
• Manage and verify salary deduction and benefits utilization on monthly basis.
• Maintain employee records in SAP and personnel files; ensure that employee changes are entered correctly and made on a timely basis; recordkeeping; review changes for proper authorization and adherence to CPOC policy and regulations. Maintain employee confidence and protect operations by keeping human resource information confidential and compliance with Data Protection Legislation.
• Prepare, process and update monthly statutory payment such as Employee Provident Fund (EPF), Tax, SOCSO, EIS, HRDF, Zakat, etc. and ensure payment made before respective due date.
• Administrator for ESS portal for Overtime (Offshore and Onshore), Claims, Leave and Workflow.
• Update and maintain employee data in ESS including new staff or resigned staff, leaves maintenance record, verifier for staff claims, expat entitlement claims, etc.
• Verify staff medical claims and ensure the claims within entitlement and good for reimbursement.
• Update and maintain employee insurance data for registration, changes and termination. Monitor staff insurance entitlement and assist on staff hospitalization. Provide report for insurance utilization for analysis.
• Prepare and update reports such as bi-weekly door access report to HR Manager, man hours monthly report to HSE Coordinator, etc.
• Manage incoming & outgoing documents, maintaining efficient filling and records retrieval system. Generate and ensure accuracy, integrity and neatness of business documents in compliance with the Company's document management standard prior to approval signatory. Compile and coordinate report submission, presentation materials, etc. as when required if any.
• Prepare and issue letters related to offshore medical checkup, reference/testimonial, yearly increment letters, etc.
• Prepare and update through KL Announcer for announcement of replacement and public holidays, newborn, death, etc.
• Assist in execution of positive environment through employee welfare activities, gathering, event, employee assistance program and etc.

Qualification & Experience:

• Minimum Diploma in Human Resource Management or any related field with 1 - 2 years work experience in Human Resources
• Proficiency in MS Office (MS Word and MS Excel, in particular)
• Experience in handling payroll and benefits administration
• Demonstrated skills in database management and record keeping
• Ability to maintain confidentiality and exercise extreme discretion

Competencies:

• Knowledge of Malaysia employment laws and practices
• Excellent computer skills, including Word and Excel in a Microsoft Windows environment
• Adept at problem-solving, including being able to identify and resolve issues in a timely manner
• Able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team and organisation
• Able to prioritize and plan work activities as to use time efficiently
• Organized, accurate, thorough, and able to monitor work for quality
• Dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
• Utilize governing personnel recordkeeping guidance to create, file, maintain, and safeguard personnel records