Document Control and Management Lead

Position : Document Control & Management Lead

Industry : Oil & Gas

Location : Kuala Lumpur

Scope of Works:

• Lead, manage, and oversee all document control and records management functions for projects and corporate operations.
• Develop, implement, and maintain document control systems, procedures, and guidelines to ensure compliance with contractual, regulatory, and client requirements.
• Supervise and guide the document control team to ensure accuracy, consistency, and timely processing of documentation.
• Establish document numbering systems, metadata, and workflows for document submission, review, approval, and distribution.
• Coordinate with project managers, engineers, contractors, and stakeholders to ensure proper document handling and version control.
• Monitor document transmittals, audit trails, and ensure compliance with project document control requirements.
• Conduct regular audits and reporting on document status, outstanding actions, and compliance gaps.
• Provide training, mentoring, and support to document control staff and other users of the document management system (DMS).
• Ensure records retention and archiving are aligned with company policies and industry standards.

Minimum Requirement(s):

• Bachelors Degree in Business Administration, Information Management, Engineering, or related field.
• Minimum 8-10 years of experience in document control/records management, with at least 35 years in a leadership/supervisory role, preferably within the oil & gas industry.
• Strong knowledge of document management systems (e.g., Aconex, SharePoint, EDMS, etc.) and document control best practices

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process