Our client, an Am Law 50 law firm, is seeking an Administrative Supervisor to oversee day-to-day administrative operations for its local office. Reporting to the Director of Business Operations, this role plays a key leadership position in managing assigned departments while coordinating and executing firmwide initiatives at the local level.

Key Responsibilities

• Supervise and guide administrative staff, providing direction on workflow, priorities, and resource allocation
• Manage daily administrative operations for assigned departments, which may include Office Services, Facilities, and Reception
• Lead and support local execution of firm initiatives, including office moves, maintenance projects, security, and resource management
• Plan and execute office events and programs
• Participate in the hiring and onboarding process for administrative staff
• Assist with budget planning, tracking, and cost control for assigned departments
• Serve as a liaison between the local office, firmwide teams, and external vendors; maintain vendor relationships
• Maintain accurate administrative records, spreadsheets, databases, and reporting materials
• Update systems and processes related to office moves, staffing changes, and other operational transactions
• Support orientation and integration of new associates and staff into the office and the firm
• Provide support for additional office initiatives, projects, and events as needed
• Work extended or non-standard hours when required
• Handle additional projects and responsibilities as assigned

Proficiencies

• Advanced proficiency in Microsoft Office Suite
• Working knowledge of budgeting, including planning, tracking, and reconciliation
• Knowledge of office administration and services best practices, within a legal or professional services environment
• Familiarity with records management practices, preferably in a legal setting
• Understanding of facilities, reception operations, and best practices
• General knowledge of office management procedures

Qualifications

• Bachelor's degree preferred
• Minimum of 6 years of experience in a legal or professional services environment (required)
• At least 2 years of supervisory experience