Namibia Breweries Limited Executive Assistant

NAMIBIA BREWERIES LIMITED

Vacancy: EXECUTIVE ASSISTANT

Reporting to: Managing Director

Location: Windhoek

Nature of position: Permanent

NAMIBIA BREWERIES LIMITED, a member of the Heineken family is a progressive, truly Namibian company with world-class people, brands, and standards. We are open and sincere in our business and promote Namibias economic advancement, both regionally and globally.

PURPOSE OF THE POSITION:
To perform all administrative, reception and secretarial duties relating to the Managing Director including managing the diary, processing documentation (agenda), booking, receiving guests and prioritizing telephone calls. The incumbent will in addition be required to supervise and manage the front desk function at NBL.

QUALIFICATIONS & EXPERIENCE:

• Diploma in Office Administration/ Secretarial
• Minimum of 3-4 years executive secretarial experience
• Computer literate (MS Office systems); SAP experience will be advantageous
• A valid drivers license

KEY ACCOUNTABILITIES:

• Provide administrative support to the MD including personal matters.
• Taking full accountability of managing the MDs office (consumables, stationery, etc).
• Manage the end-to-end procurement processes.
• Dealing with calls and correspondences on behalf of the MD, ensuring that the MD is abreast.
• Arranging meetings and organizing calendars, including preparing documents and reports for meetings.
• Arrange the international travel and domestic engagements of the MD and Management Team members.
• Facilitate visitors, guests and clients of the MD.
• Maintain and update accurate filing system.
• Writing memos, e-mails, letters, reports and applications as requested.
• Preparing and administrating budgets.
• Manage all arrangements and claims relating to Workshops and Conferences.
• Supervise others, plan work of the team and overall accountable for tasks to be performed by the front desk team.
• Willingness to travel.
• High energy levels as the position requires the need for flexibility.

SKILLS AND ATTRIBUTES:

• Excellent verbal and written communication skills (English)
• Exceptional communication skills and ability to pay attention to detail and staying organized
• Networking and influencing skills
• Pro-active thinking and problem-solving with sound decision-making abilities
• Diplomatic relationship management, with a high level of stress tolerance
• Emotional intelligence and highly confidential nature
• Planning and smart multi-tasking
• Assertiveness and general resourcefulness
• Delegation skills
• Professional with good interpersonal skills
• Gate-keeping and negotiation skills

Closing Date: 23 January 2025 (No late applications will be accepted).

This recruitment is managed by Elite Employment Consultancy.

Candidates who comply with the above criteria should submit their application.

Note: NBL is an Equal Opportunity Employer and operates in line with affirmative action guidelines.

WE ENCOURAGE YOU TO APPLY BY SUBMITTING YOUR DETAILED CV ON THIS CAREER PAGE. (SUPPORTING DOCUMENTS ARE NOT TO BE SUBMITTED AT THIS STAGE.)

Enquiries: Antoinette Druker

Email: antoinette@eliteemployment.com.na

Telephone: +264 83 723 4152

Any applications sent to NBL directly will NOT be considered.

Only shortlisted candidates will be contacted.