Office Manager

Industry: Medical Aid
Position: Office Manager
Type: Full-time position
Location: Windhoek, Namibia
Nationality: Namibian Citizen

Education & Skills:

• Grade 12
• Business Administration / Relevant Qualification would be an advantage
• Five (5) years personal assistant/administration experience
• Excellent writing and verbal business communication skills
• Excellent time management skills
• Computer Literacy MS Office (Excel, Outlook Power Point & Word)
• Coordinating and facilitating skills
• Team worker, and be able to work independently
• Code 08 Drivers License, with own transport

Experience: 

• Knowledge of the Funding Industry would be an added advantage

Job Description:

• Co-ordinate, compile and distribution of correspondences, reports and other documentation on a timeously and correct manner to the relevant parties;
• Minute taking and compilation of the Board packs and all relevant Trustee meetings;
• Management of the Guard books and upkeep of the minutes and attendance registers;
• Management of the Guard books and upkeep of the minutes and attendance registers;
• Ensure compliance of Board is up to date ERS etc;
• Provide assistance in arranging meetings in collaboration with the Fund manager and the Principal Officer;
• Assists with Corporate function arrangements;
• Arranging S&Ts for travelling Trustees;
• Preparation of PowerPoint presentations to the PO;
• Compilation of reports and sorting of information;
• Keeping track of expiry dates and services from signed contracts and service level agreements;
• Updating and maintaining of office software and hardware i.e. shared drive, computer software updates;
• Receiving, processing and sorting applications to the Funds student financial aid assistance programme;
• Receiving and processing tender applications and payments;
• Manages the office cleaner and outside maintenance worker;
• Act as HR liaison;
• Co-ordinate member related queries received at the Fund and follow up with Administrator to ensure matters are concluded;
• Oversee general office operations;
• Responsible for the initiation of payments;
• Assist Fund Manager with:
  • Benefit design information sessions and consolidating feedback
  • Sourcing and sorting Strategic plan feedback and reports
  • Process review i.e. SLA, contracts, departmental processes etc. 
  • Acquiring market intelligence of competitors to analyse the Funds service delivery standards.

Closing date for this position is 18 February 2025.
Only shortlisted candidates will be contacted. 
Only applications made via the website will be considered.
Please don't hesitate to contact us on: +264 83 723 4155 (Janine van Rooyen)