Fund Accountant snr

Industry: Retirement Fund administration

Position: Fund Accountant

Reports to: Director of Operations

Type: Full-time position

Location: Windhoek, Namibia

Widely recognised as an industry leader, in providing pension fund administration services to a wide variety of entities These services include fund accounting service delivery, private funds financial control, statutory and client reporting and fund investments record maintenance and reporting.

Job Focus

1. Fund accounting
Establishment, execution and monitoring of monthly activities:
Preparation of and checking of:
o Bank reconciliations (bi-monthly)
o Cash book and journals (bi-monthly)
o Timely updating of eq sheet
o Checking approval of payments
o Pay PAYE before or on the 20th of a month for the preceding month
o Monthly ROR reconciliation
o Ensure any tax account balances are resolved
o Ensure pensioner are paid by the 22nd (Nampost) or 24th of a month
o Ensure reassurance premiums and all other costs and expenses have been paid within required time standards
o Ensure investments have been made and disinvestments received on or before the end of a calendar month
o Investment and financial reporting including build-up of investment and investment returns achieved
o Reporting on fund investments
Fund accounting unit report updating
Fund accounting activity control report updating
Establishment, execution and monitoring of quarterly / biannual / annual activities:
Preparation of and checking of:
o Quarterly NAMFISA CoA reports
o Quarterly reconciliations of control accounts
o Quarterly and annual draft financial statements
o Annual ROR reconciliation
o Audit files completed and reviewed in accordance with annual program
o Accounting section of management reports completed and reviewed in accordance with quarterly program
Briefing of auditors before commencement of field work
Debriefing of auditors upon completion of field work
Preparation of financial statements in accordance with IFRS where required
Handle all trustee queries related to financial statements in a timely manner
Attend Trustee meetings if required
Follow up on critical action steps arising from meetings
Resolution of unresolved issues within 6 months of year-end
Statutory reporting compliance management, including but not limited to:
o Submission of annual financial statements
o Submission of NAMFISA returns
Planning and Execution of ad-hoc activities
Fund data take-on and hand-over of financial data
Amending and revising existing fund accounting control sheets, records and templates
Set-up and maintenance of new and existing fund accounting control sheets, records and templates
Ascertain that general ledger is set up correctly for new funds and new financial years
Assist fund accountants and portfolio managers in maintaining transactions, documentation and correspondence in a manner to ensure a high standard of service to clients and other stakeholders (e.g. NAMFISA, auditors, insurers)

2. Stakeholder Relations
Ascertain that all stakeholders are kept properly informed and that conducive relationships are maintained with
o Clients (trustees, principal officers, HR officers)
o Consultants
o Actuaries
o Insurers
o Asset managers
o Auditors
o Namfisa
o Receiver of Revenue
o Bank of Namibia
Ascertain that the company's and the groups image is preserved and promoted as the experts in their fields

3. Legal Environment and Governance
Ensure adherence to and compliance with all relevant laws and regulations, including but not limited to:
o Income Tax Act
o Pension Funds Act
o FIM Bill (once enacted)
o Labour Act
o Financial Intelligence Act

4. Company services and products
Maintenance of accurate accounting data base
Timely processing of month-end activities
Timely and accurate reporting to clients and members of accounting issues
Maintenance of up to date fund records
Timely statutory reporting
Timely payment of taxes and fund expenses
Timely unit report update
Attendance of other unit meetings as and when required

5. Operational and group support services
Perform reception and kitchen duties as per roster, and assist in the delivery of mail as and when possible
Archive accounting records for finalized audits for allocated funds
Ensure that relevant control sheets are updated in terms of standard company procedures
Ascertain that admin system is set up correctly as regards the maintenance and processing of all financial information.
Training

ELITE ENCOURAGES YOU TO APPLY BY SUBMITTING YOUR DETAILED CV ON THIS CAREER PAGE. (SUPPORTING DOCUMENTS ARE NOT TO BE SUBMITTED AT THIS STAGE.)

Closing Date: 8th November 2024

Only shortlisted candidates will be contacted.