Job Openings Finance and Administrative Manager

About the job Finance and Administrative Manager

Position: Finance and Administrative Manager

Reports to: CEO

Department: Finance and Admin

Type: Full-time position

Location: Okahandja, Namibia

A well established property developer who builds and sells modern architectural and market relevant houses at a competitive pricing structure to the public is looking for a dynamic, practical person to manage the administration and finance aspects of the homeowners and estate.

General Office Management:

  • Coordination of Service Interruptions
  • Crisis Management
  • Stakeholder Engagement
    • Developers
    • Homeowner & Residents
    • Service Providers
    • Suppliers
    • Other relevant parties
  • Stay informed and learn relevant Gazettes & Laws
  • Public Relations and Communication
    • Homeowner & Residents
    • Developers
    • Other stakeholders
  • Statistic Reports
  • Employee and Consultant Management
  • Supplier Management
  • Perception Risk Management
  • Compliance Management
  • Development of Policies and Procedures
  • Co-ordination between different Departments
  • Other ad-hoc tasks

Administration:

  • Administration
  • Maintain the systems and control environment of the business
  • Loss Control Measures
  • Database Development
  • Database Upkeep
    • Data integrity analysis
  • Event Applications
  • Okahandja Municipality Liaison
  • Stock Control & Office supplies
  • Re-sale Process & Compliance
  • Homeowner Orientation Program
  • Developer Information Package
  • Meter Activations
  • Office IT
  • Other ad-hoc tasks and reporting

Accounting:

  • Annual Audit
  • Cashflow Management
  • Budgets and Forecasts
  • Monthly Financial Reporting
  • Municipal Tariff Determination
  • Board Packs & Minutes for BOD Meetings
  • Bank and credit facilities
  • Customer Invoices
    • Plan Approval and Plan Alteration Invoicing
    • Meter Applications and Invoicing
    • Homeowner Utility Invoice Run
    • Tenant Rental Invoice Run
    • Post Paid Electricity Invoices
    • Netvend Prepaid Water & Electricity Invoices
  • Gazette Proposal & Implementation
  • Monthly Payment run and Cashflow
    • Prepare Payment List
    • Load Payments
    • Meeting for secondary release of Payments
    • Prepare Bookkeeping File
    • Filing
  • Netvend Reports
    • Netvend Cashbook for Utility Invoices
    • Water and Electricity Reports
  • Okahandja Reporting
    • NamWater
    • Rates & Taxes
    • Fire Brigade
  • VAT Preparations and Audits
  • NAMRA Accounts
  • SSC, VET, etc.
  • Post office

HR & Payroll:

  • Employee Management
  • HR & Payroll
  • Performance Management
  • Employee Contracts
  • Other ad-hoc tasks

Experience and Character Requirements for Upper Management:

Hard Skills (Experience):

  • Previous Management Experience (Minimum 5 years)
  • Accounting & Cashflow Management
  • General Bookkeeping Knowledge
  • Office Management
  • Crisis Management
  • IT and Technical Knowledge
  • Computer Literacy
    • Proficiency in Microsoft Office (Excel, Word, PowerPoint, etc.)
    • Experience with Pastel Evolution
    • Familiarity with Online Software (Google Workplace, Dropbox, etc.)
  • Strong Administration Skills
  • Reporting Skills
  • Public Relations
  • Marketing
  • HR & Payroll Management
  • Understanding of Namibian Laws and Regulations
  • Risk Management
  • Compliance Management
  • Change Management
  • Project Management

Soft Skills (Character Requirements):

  • Management Skills
    • Stakeholder Engagement and Management
    • Fast Decision-Making
    • Adaptability and Flexibility
    • Time Management
    • Negotiation
    • Innovation and Creativity
    • Problem-Solving Skills
  • Strong Logical Thinking and Analytical Skills
    • Strategic Planning Abilities
    • Attention to Detail
  • High Emotional Intelligence (EQ) and Interpersonal skills
    • Leadership Skills
    • Team Building and Motivation Skills
    • Conflict Resolution Skills
    • Cultural Sensitivity and Awareness
    • Ethical Conduct and Integrity
  • Good Communication Skills
    • Strong Command of the English Language
    • Public Relations and Communication
  • Passion for Business
  • Customer Service Orientation
  • Growth Mindset
  • Self-Driven

ELITE ENCOURAGES YOU TO APPLY BY SUBMITTING YOUR DETAILED CV ON THIS CAREER PAGE. (SUPPORTING DOCUMENTS ARE NOT TO BE SUBMITTED AT THIS STAGE.)

Closing Date: 5th October 2024

Only shortlisted candidates will be contacted.


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