HSE Office Administrator

Job description:

Our client is a locally owned and operated company providing safety consulting and management, manual development, safety training, and retail safety supplies to clients across Western Canada. They pride themselves on accuracy, professionalism, and a friendly, team-oriented workplace.

We are looking for a HSE Office Administrator who is highly detail-oriented, extremely comfortable working with data and documentation, and thrives in a digital, multi-tasking environment. This position is ideal for someone who enjoys using Microsoft Office and online platforms to organize information, support clients, and keep projects running smoothly.

Key Responsibilities

Documentation & Data Management

• Build, edit, and format safety manuals, forms, and training materials in Microsoft Word and Excel.
• Organize and maintain client data across WorkHub, QuickBooks, ComplyWorks, ISNetworld, and other safety registry systems.
• Compile and update client safety statistics and reports.
• Maintain accurate electronic and physical filing systems.

Client Communication & Support

• Communicate professionally with clients by phone and email.
• Assist clients in preparing for COR/SECOR audits and maintaining compliance documentation.
• Coordinate client onboarding, orientations, and safety program updates.
• Ensure timely follow-up on all client communication and deliverables.

Office & Operations Coordination

· Prepare and send quotes, invoices, and statements.

· Assist in daily functions of the retail safety store, including product knowledge, ordering, and point-of-sale transactions (QuickBooks/credit & debit processing).

· Participate in company meetings and maintain a clean, organized office environment.

Qualifications & Skills

• Minimum 2 years of office and HSE experience.
• Advanced proficiency in Microsoft Word and Excel (formatting, tables, TOCs, and templates) a MUST!
• Strong comfort level with databases, online systems, and digital platforms.
• Excellent attention to detail, organization, and written communication skills.
• Ability to work independently and handle multiple tasks in a fast-paced environment.
• Valid Class 5 Driver's License with a clean driver's abstract.
• Safety-related training will be provided.

Work Schedule & Environment

• Hours: Monday to Friday, 8:00 a.m. – 4:30 p.m. (half hour lunch break) – On-site. Remote work not offered.
• Location: Grande Prairie, AB.
• Friendly, professional, team-based environment with internal training and growth opportunities.

Compensation

• Hourly Wage: $25–$30/hour, based on experience and skill level.
• Biweekly pay via direct deposit.
• Holiday pay at 4%, paid on each cheque or accumulated and paid out annually.
• Growth opportunities for employees demonstrating initiative and strong performance.

Job Types: Full-time, Permanent

Benefits:

• On-site parking
• Paid time off

Ability to commute/relocate:

• Grande Prairie, AB T8V 2N6: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Advanced Microsoft Office: 4 years (required)

Language:

• English (required)

Work Location: In person