Accounting and Admin Supervisor

Job Description

The Accounting Supervisor will ensure that all financial and accounting operations within an accounting department run smoothly. They oversee the work of junior accounting staff, review financial statements to ensure accuracy, and reconcile general ledger accounts. Will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

Key responsibilities:

• Overseeing the daily activities of the accounting department and ensuring that all month-end, and year-end reports are completed accurately and on time:

• month and end-year process, accounts payable/receivable process
• cash receipts and verification, general ledger accuracy, payroll and utilities
• treasury, budgeting and cash forecasting
• revenue and expenditure variance analysis

• Hiring, training, and motivating accounting staff members while supervising and delegating department tasks.
• Evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency.
• Performing reconciliations of general ledger accounts daily/weekly/monthly.
• Establish and maintain fiscal files and records to document transactions each and every transaction should have a supporting document especially Miscellaneous Journal Entries.
• Review and ensure month end closing are in complete balance between bank statements, accounting software, excel files and all supporting documents are verified and signed. If there are issues that it is noted and informed via email to Direct Manager.
• Responsibilities include establishing financial status by developing and implementing systems for collecting, analyzing, verifying, and reporting information.
• Analyzing financial data and creating reports for management and PIE Board.
• Prepare Donor Reports to Shift 360 Foundation (due 10th of new month)
• Monthly internal financials (P&l Statement, Balance Sheet, and Cashflow Statement) which is due and sent to 1 week before monthly PIE Board meeting (3rd Tuesday of the month).
• Liaising with department heads to ensure that each department remains within the prepared and approved budget by Donor and Tuition Funding.
• Review monthly tax returns and ensure that organization taxes are filed and paid in a timely manner due on 25th of each month.
• Maintaining accurate and complete financial records and participating in audits or reconciliations, as needed.
• Keep abreast of financial policies and regulations.
• Prepare monthly payroll due to staff on 15th and last day of the month including filing with MoL and NSSF each month.
• Prepare and maintain H/R records for each staff including the recruitment process.
• Supervising and providing overall guidance to accountants and admin staff.
• Other administrative and accounting operation tasks assigned by Dean.