Specialist, Legal & Secretarial

PRIMARY OBJECTIVE

• Assist the manager to provide efficient and reliable legal advisory services.
• Provide efficient and reliable corporate secretarial services.
• Assist the manager to establish governance framework to support the implementation of best governance practices.

KEY RESPONSIBILITIES

• Assist the manager and implement relevant measures in ensuring activities of the Bank are carried out within the acceptable legal framework.
• Provide legal support in relation to contracts, operational lapses, litigations and drafting of legal documentation.
• Maintain a comprehensive Authority Schedule for the Bank and effective system of statutory records for the Bank.
• Review the Terms of Reference of the relevant Board Committees and Management Committees within the Bank/Group.
• Contribute to meeting discussions as and when required and advising the relevant Management Committees on governance related matters.
• Organize and be responsible for proper administration of Board meetings in accordance with the relevant provisions of law and to record the minutes thereof.
• Ensure that all Board/Committee meetings are conducted smoothly.
• Ensure that all minutes of meeting are prepared accurately and on a timely basis.
• Ensure that all decisions of the Board/Committee are communicated to affected parties promptly and on a timely basis.
• Ensure that all entities strictly comply with relevant laws, regulations, policies and guidelines governing the Bank/Group as a financial services group.
• Other tasks assigned by the manager.

REQUIREMENTS

Formal Education:

• Minimum of 1 – 3 years’ experience in Legal and Secretarial services with relevant qualifications in related discipline.
• Related working experience in banking / financial industry.
• In-depth knowledge of latest financial regulatory reporting climate and ability to adapt to a variety of business models.
• Ability to manage relationships across several entities/ divisions.
• Excellent interpersonal and communication skills.
• Excellent administrative and planning skills.
• Strategic planning & organizing skill
• Influential communication & presentation skill.