Executive Assistant to CEO

Job Responsibilities:

• Arrange zoom call
• Arrange Visa and Travelling schedule including flight booking
• Arranging appointments and meetings
• Arrange hotel bookings
• Arrange confidential documentation for BOD.
• Manage company documents and act on behalf of BOD.
• Liaise with various government officials.
• Manage the Personal staff of the board of directors.

In FM Team,

• Managing and arranging company documents
• Assist during Audit time
• Check all expenses and insure that all prices are correct with market and company policy expenses before give payment
• Ensure all expenses are correct and have approved from boss before issue check
• Solve some problem relate with expenses
• Make sure are rental, utilities and some expenses are pay on time avoid from penalties
• Assist for Company Transfer
• Assist for works related with bank
• Assist and consult for Tax expenses
• Check Clearance Custom Doc before give company stamp
• Controlling & Filling company document, rental contract
• Monthly prepare & Collect money for Junk Sale
• Assist for HR Job
• Assist for recruitment
• Assist to HRM whatever they need
• Assist for admin & recruitment
• Staff Payroll and staff attendant
• Motivate all worker/staff, when they have issue or depressed
• Maintain employee relationship

Admin Job

• Make monthly expense budget & purchase and Maintain office supplies, equipment......
• Gasoline & Phone allowance for staff, solve problem when staff have any issue with these
• Check & Processing NSSF, Ministry of Labor, the Ministry of Immigration
• Assist to staff when they have some issue with NSSF during they go for hospital
• Car arrangement and make sure all car are stay in current, Safe place and clean
• Staff Test Ride and Sale Team LPG
• Monitoring, processing and recording staff travel documents (Transportation, Passport, Visa, Accommodation etc.)
• Courier sending/receiving by DHL or other shipping
• Prepare and organize foreigner work permit
• Office/Showroom maintenance and Renovation
• Assists with various events when required by Boss or other staff.......etc

Job Requirement:

Work experience

• Minimum of 3-5 years in an executive assistant capacity with proven ability to excel at the responsibilities of this role
• Prior experience providing high-level support to boards, committees, or other similar work groups
• Experience working under pressure and managing multiple, competing tasks and priorities
• Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives

Knowledge and skills

• Perfect Business English
• Commitment to equity and social justice, and strong alignment with our organizational values
• Strong verbal and written communication skills combined with the ability to listen deeply and authentically
• Demonstrated capacity for self-reflection
• Demonstrated ability to take initiative and contribute to the goals of a dynamic and growing organization
• Ability to learn and anticipate the needs of executives and board members
• Ability to communicate with others on behalf of the CEO and board
• Excellent writing, copy editing, and formatting skills
• High degree of personal and professional integrity and the ability to work with confidential information
• Ability to work collaboratively, exercising good judgment, decision-making, and problem-solving skills to achieve shared goals
• Strong project management, organizational skills, and attention to detail
• Appreciation for how short-term projects contribute to successful implementation of long-term strategies
• High-level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Publisher, and SharePoint) and Adobe (Acrobat DC), and ability to quickly adapt to new technologies
• Ability to take part in occasional meetings and events outside of core business hours