***Positions posted by El Comeback are done on behalf of companies that we support in their search for candidates.***

Our client, Universidad del Sageado Corazón, is looking for a Executive Assistant for Presidence.

The position is part of the Office of the President and is responsible for overseeing the daily administrative operations of the office. This role requires a highly organized, proactive, and discreet individual capable of managing a wide range of administrative and operational tasks. The position will ensure the efficient and smooth functioning of the office, supporting the President and his team in fulfilling his responsibilities and advancing the mission of the university. Another executive position within the office is responsible for institutional advancement and special projects.

POSITION REQUIREMENTS

• Bachelors degree in Business Administration, Management, or a related field preferred.
• Proven experience in office administration, executive support, or a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in Spanish and English.
• Proficiency in Microsoft Office Suite and other relevant office software.
• Computer literacy skills.
• Ability to work independently and as part of a team.
• Commitment to the mission and values of the University.
• Demonstrated ability to handle multiple tasks and prioritize effectively.
• Occasional evening, early morning or weekend work may be required.

MAIN RESPONSABILITIES

• Manage the daily operations of the President's office, including scheduling, correspondence, and general administrative tasks
• Maintain and organize office records, files, and documentation.
• Oversee office supplies and equipment, ensuring necessary resources are available.
• Coordinate and facilitate communication between the President and other university departments.
• Schedule and organize meetings, appointments, and events for the President.
• Prepare and edit correspondence, reports, forms, presentations, and other documents as needed.
• Manage incoming and outgoing communications, including phone calls, emails, and mail.
• Collaborate with other university departments on joint projects and activities
• Assist in budget preparation and monitoring for the President's office.
• Process invoices, expense reports, and other financial documentation.
• Ensure compliance with university policies and procedures related to financial transactions.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain a high level of professionalism in all interactions, representing the Office of the
• President with integrity.

This position offers an opportunity to contribute to the leadership and success of the university, working closely with the President and his team to support our mission and goals.

***El Comeback is a non-profit program from ConPRmetidos that attracts and retains professional talent for Puerto Rico-based jobs. Register at elcomebackpr.org/registration-form to get matched with professional opportunities on the island.***