Entry Level Administrative Assistant - Remote

You will perform administrative activities to maintain the smooth operation of the office and provide support to the Divisional leadership. This is an opportunity to join the inaugural Division as it starts and be a part of building the administrative workflows and navigating new and exciting challenges within the strategic projects and priorities as the Division launches.
You are:

• An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
• Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
• Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.
• Capable of building strong customer relationships and delivering customer-centric solutions.
• A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.
• Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and passion.

You will:

• Provide support to the Division Head and assist the divisional leadership team members as necessary.
• Schedule appointments, meetings, and conferences as requested. Manage complex calendars of department leaders and department staff, using independent judgment based on knowledge of priorities and resources
• Arrange appropriate meeting spaces and set up given meeting/seminar requirements (e.g., food ordering, technology devices, etc). Use knowledge of accommodations and structure of rooms to provide
• Prepare/produce documents including memos, correspondence, reports, presentations, and manuals as required.
• Answer assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned.
• Manage the acquisition and distribution of office supplies for the department.
• Assist with the department's projects of moderate complexity. These projects require independent judgment, critical thinking, and solid organizational skills. Projects typically take an extended time to complete. Projects may include conducting research, summarizing data, analyzing budget items, etc.
• Cross-cover Admin Assistant lines as needed.
• Operate autonomously, with discretion, in a fast-paced and constantly evolving environment.

You have:

• 2-4 years of experience
• Proficiency in Microsoft Office
• Knowledge of medical terminology
• Strong prioritization, attention to detail, and organizational skills.