Administrative Associate

Main role is to provide the Group Head with administrative and basic clerical support ensuing to an efficient and effective operation in the office.

The Administrative Associate will also act as the mediator to fill in communication gaps within the group.

• Handles the Group Heads calendar and travel schedules. Prepares required travel documents and makes necessary reservations.
• Routes documents / memo for signature or sign-off
• Takes minutes of meetings, secure approval and organize filing thereof
• Securely files and organize documents ensuring confidentiality.
• Monitors timely delivery of fixed asset-related requests (purchase / repair / replacement, etc.)
• Maintenance of BOG T.O. including personnel movement
• Consolidates / prepares the documentation of reimbursements, liquidation advances, attendance reports and other required reports
• Performs basic clerical duties like photocopying, scanning and/or faxing of documents
• Accomplishes other tasks that may be assigned by the Group Head

• Monitors the sufficiency of office supplies at any given time
• Ensures that all office equipment is in good working condition
• Schedules regular general cleaning of the BOG workplace and office equipment