HR Manager or Assistant Manager

About the Company:
Our client is a leading Japanese second-hand store, set to open its first Hong Kong location in mid-2025. They will introduce a fresh and exciting concept in second-hand fashion and lifestyle products to the local market.

Job Title: HR Manager or Assistant Manager

Location: Mong Kok

Working Hour: Mon- Fri 9:00-18:00

Salary: Negotiable

Job Responsibilities:

1. Payroll and Tax Management

• Accurate payroll management in compliance with Hong Kong labor laws
• Calculation, reporting, and payment of MPF (Mandatory Provident Fund) and social insurance contributions
• Submission of payroll-related reports to the Inland Revenue Department (IRD) (IR56B, IR56F, etc.)
• Annual salary adjustments and performance bonus calculations

2. Labor Management

• Optimization and administration of attendance management systems
• Compliance assurance and audit response based on labor laws
• Handling of labor issues (harassment, working hours management, employee grievances)
• Collaboration with lawyers and external experts during labor disputes

3. Employee Benefits Management

• Administration and management of MPF and internal benefits programs
• Review and proposal of improvements to employee benefits systems
• Responding to employee inquiries and troubleshooting benefit-related issues

4. Labor Regulations Compliance and Internal Policy Management

• Compliance with Hong Kong labor laws and related regulations
• Maintenance and updates of employment rules, labor condition notices, and HR-related policies
• Operation of employee consultation desks and resolution of labor issues
• Risk management regarding labor tribunal and litigation

5. Termination and Disciplinary Actions

• Procedures for contract termination (dismissal notices, severance payment calculations, MPF processing)
• Investigation, decision-making, and coordination for disciplinary cases
• Risk management and initial response to labor tribunal and litigation cases
• Management of former employees post-termination

6. Vendor Management

• Coordination with external vendors (labor consultants, law firms, etc.)
• Quality control and proper contract management of external vendors
• Proposal and negotiation of vendor changes as necessary

7.Irregular Cases and Risk Management

• Initial response and internal/external coordination for labor issues (dismissals, harassment, litigation risks)
• Employee safety confirmation and labor management during natural disasters or accidents
• Development of emergency response procedures and manuals
• Analysis of labor compliance risks and formulation of preventive measures
• Information gathering and response planning for changes in labor laws

8. Document Management and Data Analysis

• Management of employment contracts, attendance data, payroll documents, and benefits-related documents
• Analysis of employee data (attendance rates, overtime hours, turnover rates) and proposal of improvement measures
• Preparation of labor-related reports and reporting to management

9. Strategic HR Operations

• Promotion of corporate culture and values
• Recruitment, development, and management of global talent

10. Recruitment Strategy

• Formulation and implementation of recruitment strategies (local and global talent)
• Definition of job requirements and management of recruitment processes
• Market analysis and utilization of optimal recruitment channels
• Employer branding strategies for talent acquisition

11. Staff Development and Leadership Training

• Development of staff training plans and implementation of skill development programs
• Regular feedback and coaching to support employee growth
• Planning and operation of leadership training programs
• Design of career paths and implementation of employee engagement measures

12. Performance Evaluation System

• Management and operation of performance evaluation systems
• Review and proposal of improvements to the system according to business scale

Requirement:

• Over 5 years of experience in the HR department (Managerial experience preferred)
• Fluency in Cantonese, Mandarin, English and Japanese (N2 or above)
• Excellent communication skills and problem-solving skills
• Ability to multitask and manage time effectively
• In-depth knowledge of Hong Kong labor laws and MPF system
• Experience in payroll and labor management system operations
• Practical experience in termination and disciplinary processes
• Negotiation experience with external vendors (labor consultants, law firms, etc.)
• Experience in labor disputes and litigation is a plus