HR & Administration Officer

About company: Our client is a securities firm that provides brokerage, trading, and financial services

Location: Sheung Wan

Salary: negotiable

Working hours: 5 days, 8:45am 5:45pm (Mon Fri)

Responsibilities

1) Admin

• Handle general office administration (mail sorting, stationery, filing, messenger duties)
• Arrange travel, housing, bank/mobile accounts, and vendor coordination for expatriates
• Manage consumables, office supplies, and lunch/meeting arrangements

2) HR

• Manage attendance, employee hiring/termination procedures, and contract renewals
• Handle payroll tax filings and expatriate tax arrangements
• Oversee employee benefits, insurance renewals, and ORSO arrangements
• Track CPT deadlines and manage SFC license compliance

3) Secretarial

• Liaise with company secretary and prepare board meeting minutes
• Handle Companies Ordinance filings (BR) and regulatory submissions (annual reports, etc.)
• Support management with documentation and compliance tasks

Requirements

• Work experience in HR, administration, or secretarial functions (Japanese company experience preferred)
• Native Cantonese, fluent English, and Japanese proficiency at JLPT N1 level
• Strong communication skills, detail oriented, and able to work with a Japanese company mindset
• Long term, stable career orientation

Benefits

• Office hours: 08:45 17:45 (Mon Fri)
• Discretionary bonus
• Transportation allowance
• OT allowance
• Life, medical & dental insurance
• Annual leave: 14 days